| Section Officers for
2004
Chair:
Vice Chair: Secretary: Treausrer: Editor:
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Porterville, California
Robin Barber The meeting began at 12:30 ; Attendees included Brent Aulenbach, Claire Aulenbach, Robin Barber, Carl Bern, Jim Coke, Thomas Cottrell, George Dasher, Art Fortini, Cindy Heazlit, Bob Hoke, Rod Horrocks, Hillarie Howitt, Pat Kambesis, John Lyles, Glen Malliet, Ray Martin, Brian Pease, Nancy Pistole, Bob Richards, Scott Schmitz, Dave Taylor, Bob Thrun, Carol Vesely, Cyndie Waldo, Skip Withrow Carol welcomed everyone and introduced the officers. The minutes that were still relevant from the last meeting were reviewed. Bob Hoke reported that SACS is in very good shape financially although the interest from the CD is down. Approximately $10 was lost last year due to a decrease in renewals. Without including prepaid issues of the newsletter, there is $3664 in available funds. Pat suggested that the profits from the sketching class should go to SACS rather than the Convention staff. Nancy questioned how any materials fees should be handled. Pat indicated that the instructor would know how many materials to buy since the attendance list is available in advance. Bob Hoke suggested that SACS pay for the class materials since the students will probably become cartographers. Several people agreed that a fee for the course was good since the students would be more serious about attending the class. Cindie Waldo suggested that the class be made a part of convention. Carol thought it would be better to have a nominal fee for the class. Carol stated that Roger did an excellent job getting the abstracts for the SACS session. Bob Hoke ran the session for Roger this year and suggested that information should be sent out at convention with the goal of getting more talks. None of the other officers had anything more to report. Carol indicated that SACS had many things on the schedule this year although the laser survey instrument demo fell through due to illness. Another company is sending someone to Crystal Cave with a laser pointing device the week after convention and everyone agreed that and a CD with a virtual cave tour from this demo should be sent out with the newsletter. Carol and Pat taught 20 students in the sketching workshop that included 3 hours in the class room and 2 hours of in-cave sketching. Art, Glen, and Nancy helped with the class. Most people learned something although there were a few students that didn’t know how to survey. In the future, the requirements of the class need to be stressed so the students can attend a class that coincides with their experience. Carol suggested that the survey class should be taught before the sketching class. Bob Thrun noted that the vertical section handles the wide range of student abilities by scheduling the beginner and advanced class at the same place at the same time. Carol pointed out that this limits the number of available helpers and that more caves were required. Hazel’s survey class included 10 people who learned to read stations using bushes at the convention site. Nancy indicated that the cartography class for kids went well. It was taught by a professional surveyor who showed different ways of measur ing things. Sketching wasn’t included in the class, but all of the students used the tape. Carol stated that Paul Burger did an excellent job running the computer cartography class and she felt she had learned a lot. Bob Thrun stated that the Monday class was well organized since it concentrated on getting started. Pat K. indicated that she has another newsletter issue for Bob Hoke on CD this week and that there’s another issue waiting on the meeting minutes and the cart salon results. A third issue is slated for the fall since more articles were received this week. Carol suggested that an article on the laser pointer should be included. Bob Hoke suggested that the article include both the laser map and the current map for comparison. Pat agreed to put this in the fall issue and indicated that the website had been updated and includes several articles along with the minutes from last year. George compiled a list of past medal winners for Pat to include in the newsletter and on the webpage. Rod Horrocks was salon chair this year and stated that there were 54 entries this year including 16 states, 5 countries, and 30 cartographers. 29 entries were in the apprentice category, 15 were in the experienced, and 10 in the master/pro categories. There was a lot of positive feedback on the divisions for the competition and he suggested that the master/pro category not include paid cartographers, but just professional ones. Nancy stated that there should be a separation between those who make maps and those who only have the evenings to work on them. Carol pointed out that professional cartographers also have access to better equipment. Pat didn’t think that this was a resource issue and pointed out that there are different standards for different categories. Nancy pointed out that a beginning cartographer might be intimidated by their inability to access better equipment. A discussion on how to determine if someone is professional or not ensued. It was decided that the apprentice category i nclu ded cartographers who had never won a ribbon, the experienced category was for those who had won a ribbon of any color, and the master category included those who had been awarded one or more medals. Rod indicated there were 6 judges with 2 for each category and Rod acted as a third in case of disagreements. George will coordinate the cart salon next year. Carol indicated the need for a list to verify which category each cartographer should be in. Rod stated that George is compiling this list and will have it available for next year. George noted that the photo salon personnel would like the cart salon results sooner. Pat indicated that she would like the salon critique sheets xeroxed before the cart critique session so they can be use for the newsletter critique issue. A few maps will picked for the newsletter critique issue and Pat will get the permission of the cartographers on Friday. Both Pat and Jim Kennedy have been taking pictures of the maps for the newsletter Bob Hoke was notified by the NSS that a rule requiring a $3 fee for each entry in the cart salon has been on the books for years although it hasn’t been enforced in the past. No one is interested in collecting the money and there was concern that the fee may discourage participation. Failure to collect the fee could result in the omission of the cart salon awards at the Thursday night ceremony. This year SACS paid the fee for all entries, but something needs to be done for future salons. George stated that the NSS is paying about $50 total for ribbons and postage for people who don’t attend convention every year, so the NSS is making money off the entry fees. Bob Richards indicated that it only costs $1 per entry for the print salon and $4 per entry for the slide salon and questioned the difference in cost. Pat suggested that SACS should pay for their own ribbons and postage even though the awards may not be presented at the Thursday night ceremony. Bob Hoke pointed out that the vertical section does its own awards. George suggested that it’s important to maintain a presence at the ceremony for recognition purposes. Carol suggested that the price should be negotiated down from $3. It was decided to notify the NSS that SACS would like to take responsibility for the cart salon and fund it internally in the future. Expenses this year are to be sent to Bob Hoke since SACS is paying for the cart salon entries this year. All of the incumbent officers were interested in maintaining their positions and no one wanted to run for election. Rod motioned that the incumbents continue to serve their position and this was voted in. The meeting was adjourned at 1:38 pm.
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