ISS Meeting Minutes
DRAFT
Sunday, May 17, 2009
Monroe County Annex Building- Waterloo, Illinois
Call to order: 9:10 AM.
Introduction of Directors and Officers:
President: John Lovaas- absent
Recording Secretary: Philip Moss
Vice-President: Jack Wood- absent
Treasurer: John Lovaas
Director: Philip Moss
Director: Tony Schmitt (Presiding officer, selected by random number generation)
Director: Steve Taylor
Director: Bob Weck
Director/webmaster: absent
IDNR Director: Mona Colburn
Data Request Committee: Frank Wilhelm- chair; Bob Weck, Jack Wood; members
Richard Raber present.
1) Taylor moved: The minutes of the December 13, 2008 meeting are approved.
Second: Weck
For: all
PASSED
Reports:
2) Treasurer’s report: John Lovaas via email
Attachment 1 (below).
3) Membership report: Jack Wood via email
Since the last meeting there have been no new members, although there have been inquiries. A list of members and their mailing addresses was provided to the Board via email.
Note: Directors would like to have email addresses on the membership list.
4) Data Request Committee activity: John Lovaas
Lovaas reports that there were no requests since the last meeting.
5) Not-For-Profit Filings: Philip Moss, Registered Agent
Filing is not due for a while.
6) Shawnee Forest Project: Jack Wood, Chair, SNF Committee
Attachment 2 (below).
7) Website: Jack Wood, webmaster
No report, the site is out of date by a meeting or two.
8) ISS Patches: Richard Raber
No patches sold.
9) Grotto/Agency Activity Reports
Philip Moss reports that Joe Kath, Terrestrial Endangered Species Project Manager,
IDNR-Division of Natural Heritage, has asked that cavers voluntarily stay out of state-owned caves to slow the spread of White Nose Syndrome among bats.
Old Business:
10) Filemaker Pro migration.
Wilhelm has the program. Mona Colburn will send Frank Wilhelm copies of the digital data he does not already have and a list of paper holdings.
11) President’s letter to ISS data recipients.
John Lovaas’ draft is attachment 3 (below).
Moss moved to substitute attachment 4 (below) as the letter to the data grantees.
Second: Weck
For: all
PASSED
12) At the December 13, 2008 meeting, Philip Moss moved that Chapter 2, Part D1 of the ISS bylaws be amended to read:
There shall be 5 elected directors.
It was seconded, at which point Moss moved to postpone the vote on his previous motion until the next ISS meeting, as the board is not allowed to vote on a Bylaw change without sufficient advance notice to the membership.
Vote on the bylaw change:
For: all
PASSED
New Business:
13) Moss moved: The ISS shall encourage all Illinois cavers to abide by and support cave access restrictions or closures put in place to slow the spread of White Nose Syndrome. The ISS will encourage all cavers to follow the best available decontamination procedures between all cave trips.
Second: Taylor
For: all
PASSED
14) Colburn moved: There will be 10 minutes for open discussion of topics of interest to the attendees.
Second: Moss
For: all
PASSED:
15) Moss nominated Bob Weck as Vice-President.
Taylor moves to close nominations.
Second: Moss
For: all
Weck elected
16) Taylor moved: The entire Data Request Committee is reelected.
Second: Schmitt
For: all
PASSED
17) Presiding Officer and Director Tony Schmitt thanked Mona Colburn for all her work supporting the ISS.
18) Discussion on the next meeting: It will be on one of the following dates:
10/17/09, 10/24/09, or 11/7/09. The meeting will be held in the Carbondale area to start at 7:00 PM on a Saturday night to be selected be the Board. Philip Moss will arrange a meeting place and Steve Taylor will coordinate the date selection.
19) Colburn moved to adjourn.
Second: Moss
For: All
Adjourned at: 10:50 AM.
****Attachments follow****
Attachment 1
Treasurer’s Report
Previous balance reported: $236.11
Dues and
individual donations: $170.00
Current balance: $406.11
John Lovaas
Treasurer, Illinois Speleological Survey, Inc.
May 8, 2009
Attachment 2
Shawnee Forest Committee Report
Survey in Equality cave has been canceled for this year. The below email from Rod McClanahan, our contact with the SNF sums it up well and impacts pretty much any activity that we'd do on SNF lands. The project is on hold until further notice.
From Rod McClanahan...
It has been a good productive relationship
between the ISS and the Shawnee NF, and we want to try to find ways in
which we can work together. Unfortunately, this WNS thing has really caused
a lot of panic and shock to the cave and bat communities. It is spreading
so fast that the science cannot seem to get on top of it, while at the
same time hundreds of thousands of bats are dying. Hopefully things will
settle down and you folks can resume mapping next year. Things are getting
so tight with this WNS that the US Fish and Wildlife Service is also recommending
that professional biologists also stay out of caves-too great a risk of
spreading the WNS. We just completed winter hibernacula surveys and found
no sign of WNS in the caves. Initially that sounds good, but it is conceivable
that the fungus could already be there but has not spread to/affected bats
yet-hope not. But to be on the safe side, our regional office has strongly
suggested that each forest sign an emergency closure order for one year,
which is what our forest supervisor did. We apologize for the inconvenience
this has caused to ISS.
Attachment 3
Dear ISS Data Requestor,
The Illinois Speleological Survey would like to thank you for you for your past use of the ISS cave and karst database. We hope that the supplied data were useful in your work.
We would also ask you to review the ISS data confidentiality agreement, which can be found online at:
http://caves.org/iss/ConfAgree.html
We look forward to working with you again in the future.
__________________________
President
Illinois Speleological Survey, Inc.
Attachment 4
ISS President
Mailing address
Mailing address
The Illinois Speleological Survey thanks you for your past use of the ISS cave and karst database. We hope that the supplied data were useful in your work.
Prior to granting the aforementioned data, you signed confidentiality agreement, a copy of which is attached. This letter is to remind you of your agreement to keep the provided ISS data confidential and that the agreement is binding in perpetuity.
To facilitate cave and karst research, we are providing access to nonsensitive Illinois speleological information online at http://www.caves.org/iss/research.htm. If you have or are aware of literature that has not been included, which you feel should be included, please share that information with us at the email address below or the mailing address above.
Thank you for your cooperation.
__________________________
President
Illinois Speleological Survey, Inc.
Email address
Phone number
__________________________
President
Illinois Speleological Survey, Inc.
Email address
Phone number
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