FY 99/00 |
FY98/99 |
Notes |
||||||
DEPARTMENT OF THE SECRETARY-TREASURER |
$24,925 |
$19,225 |
The blue text (underlined) highlights transfers from external funds. There is a corresponding entry in the Income side of budget. | |||||
| Officer/Committees | 825 |
525 |
||||||
03 |
74001 |
37 |
Secretary-Treasurer | 300 |
250 |
Phone, Internet, postage, duplication & miscellaneous expenses | ||
03 |
74002 |
37 |
Assistant Treasurers | 250 |
250 |
Phone, Internet, postage, duplication & miscellaneous expenses | ||
03 |
74003 |
37 |
Finance Committee | 250 |
0 |
Phone, Internet, postage, duplication & miscellaneous expenses | ||
03 |
74004 |
37 |
NSS Personal Prop Comm | 25 |
25 |
|||
| Financial Services & Insurance | 23,050 |
17,650 |
||||||
03 |
74101 |
37 |
Financial Services | 3,000 |
2,500 |
CPA consulting and tax preparation services, travel & software expenses for volunteers providing accounting and budget support, and other miscellaneous costs incurred to manage NSS finances. FY98/99 expenses in first six months approximately $2500. | ||
03 |
74104 |
37 |
Audit Services | 3,000 |
Independent professional services for audit of accounting records ($2K) and inventory ($1K). | |||
03 |
74103 |
37 |
LedgerMaster Accounting Software Consulting Services | 2,000 |
1,000 |
Anticipate continued need for consulting services to support implementation of LedgerMaster accounting software. We incurred $4305 in FY97/98 and $5,118 during the first 6 mo. of FY98/99 for this and 03-74101-37 in aggregate. | ||
03 |
74105 |
37 |
Payroll Service | 800 |
||||
03 |
74151 |
37 |
Volunteer & Staff Bonding | 350 |
300 |
Bonds to cover NSS Pres, S-T, Chief Financial Accountant, NSS Office Staff, NSS Convention & NCRC National Seminar treasurers. | ||
03 |
74161 |
37 |
NCRC Insurance | 2,500 |
2,500 |
NCRC General Liability insurance. NCRC repays NSS through class registrations. | ||
03 |
74162 |
37 |
NCRC Trailer/Rescue Cache Insurance | 650 |
1,100 |
NCRC repays NSS through class registration | ||
03 |
74141 |
37 |
NSS Property Insurance | 10,500 |
10,000 |
Liability coverage for NSS office, cave preserves & convention | ||
03 |
74142 |
37 |
Insurance Riders | 250 |
250 |
For other NSS events. Reimbursed | ||
03 |
37 |
Member Cave RSQ Insurance | 0 |
If funded, this would cost about $13K (11,800 @$1.10/member) | ||||
| IRS & State Tax Penalties & Interest | 0 |
COA 74901 & 74902 | ||||||
| Professional Dues | 1,050 |
1,050 |
||||||
03 |
74201 |
37 |
American Geological Institute | 400 |
400 |
$200 reimbursed by Geology Section | ||
03 |
74202 |
37 |
Bat Conservation International | 100 |
100 |
Sustaining Membership | ||
03 |
74203 |
37 |
Land Trust Alliance | 150 |
150 |
|||
03 |
74204 |
37 |
Nature Conservancy | 100 |
100 |
|||
03 |
74205 |
37 |
UIS | 300 |
300 |
|||
BOOKSTORE COST OF GOODS SOLD |
$72,400 |
$96,500 |
||||||
03 |
77200 |
32 |
Bookstore Cost of Goods Sold | 72,400 |
$96,500 |
COGS value is driven by bookstore sales, and has generally ranged between 45-59% over the years from 1993. The FY99/00 COGS value is 55% of budgeted bookstore sales. FY97/98 COGS was about 57%. | ||
03 |
77210 |
32 |
Non NSS Publications/ symbolic items/ Misc. | 29,100 |
30,000 |
|||
| NSS Publications | 36,000 |
58,500 |
||||||
| Royalties for Authors/Editors of NSS Publications | 7,300 |
8,000 |
Aggregate of COGS 77397 and 77479. Royalties paid to authors of CMWII and On Rope II @ $2/book sold. FY97/98 actual total = $8100. Expect sales to drop from this first year of publication. | |||||
03 |
77299 |
32 |
Miscellaneous Bookstore Exp | 0 |
0 |
|||
FUND TRANSFERS & MISCELLANEOUS |
$6,190 |
$7,414 |
Responsibility of S-T | |||||
03 |
76001 |
0 |
Building Fund Transfer | 1,500 |
1,500 |
NSS Restricted Fund, $8400 balance, goal $15K | ||
03 |
76002 |
0 |
Equipment Fund Transfer | 1,500 |
1,500 |
NSS Restricted Fund with balance of $7500. Goal $15K | ||
03 |
76021 |
0 |
NSS NEWS Restricted Fund Transfer | 0 |
Transfer excess ad income over amount expended to the Restricted Fund per BOG Act 18-604. | |||
03 |
76022 |
0 |
Journal Restricted Fund Transfer | 0 |
Transfer excess ad income over amount expended to the Restricted Fund per BOG Act 18-605. | |||
03 |
76023 |
0 |
Convention Surplus Fund Transfer | 1,500 |
1,000 |
Transfer to NSS Restricted Fund (25% of surplus) as per Act 18-598. | ||
03 |
76501 |
0 |
Headquarters Fund Transfer | 0 |
0 |
Transfer to NSF Fund | ||
03 |
76050 |
0 |
1999 NSS Convention Transfer | 990 |
0 |
Redeem NSS Convention Discount coupons used at 1999 NSS Convention. Assume 30 coupons @$30 each. | ||
03 |
75099 |
0 |
Miscellaneous Expenses | 700 |
700 |
Incl. foreign check fees, prior period adjustments, bank service charges, etc. (COA 74902, 750 01-4, 75501) | ||
| Capital Accumulation | 5,214 |
Replenish operating reserve, repay any loans, and meet cash flow requirements. | ||||||