National Speleological Society

Department of the President's Report
for the
November 4, 2000, Board of Governors Meeting

Table of Contents:
President's Report
AGI Outreach Liaison
Awards Committee
Board Arrangements Committee
Bylaws Committee
Fund Raising Committee
Government Liaison Committee
International Secretary
Legal Committee
Logistics Committee
Membership Committee
National Cave and Karst Management Symposium Coordinator
Nominating Committee
NSS/KWI Liaison Committee
NSS/TNC Liaison
Planning Committee
Public Relations Committee
Recording Secretary
Secretary to the Board
Show Caves Liaison Committee
Youth Groups Liaison Committee
Board Meeting System Ad Hoc Committee
Spring Hill Cave Lawsuit Ad Hoc Committee
Travel Policy Ad Hoc Committee
NSS License Plate Ad Hoc Committee
NSS 60th Anniversary Ad Hoc Committee
NSS/NCKRI Ad Hoc Committee

Attachment A-1 Administrative Policy for Agendas

President's Report:

Mike K. Hood
4668 Airway Road
Riverside, OH 45431

(937) 252-2978
president@caves.org

There are 26 committees, commissions, publications, etc. in the Department of the President (PRES). In this report, I provide the name, address, phone number, and e-mail address of the chair of each committee or organization, followed by their report. The committee and sub-committee chairs have provided the information in this report, although I’ve made some spelling, formatting, and minor editorial adjustments. If necessary, my comments are provided in italics following the committee’s report.

PLANS: One of my top priorities as President is to increase our fundraising efforts. An aggressive fundraising campaign needs to be devised and I've been working with the EC and Ted Kayes on formulating a strategy. We're looking at the feasibility of being added to the United Way/Combined Federal Campaign, and also exploring grant opportunities to fund major projects. A qualified grant proposal writer is being sought and I hope that a volunteer can be found. The possibility of hiring a professional grant proposal writer is being explored.

My other top priority is cave and karst acquisition. The NSS needs to be involved in cave ownership and should encourage and assist conservancies and other organizations with the purchase of caves and cave/karst preserves. The NSS should also explore opportunities to own more caves and karst properties throughout the country. I will work with the Administrative Vice President to formulate sound acquisition strategies and policies.

I want to make the NSS the premier organization contacted whenever a cave or karst question arises. If a developer runs into a situation that involves caves, the NSS should be the first organization they think of to turn to for assistance and answers. We also need to enhance this image with government agencies. Managers of federal and state lands that contain caves and karst features should turn to us for answers and help. We need to explore ways of promoting the NSS as the premier caving organization in the country. We have some of the most experienced and professional cave scientists, hydrologists, and consultants in the world. We need to tap their expertise and make them available to assist outside agencies that have cave and karst matters in need of attention.

PROGRESS: The National Cave and Karst Research Institute was established with headquarters in Carlsbad, New Mexico. Ms. Zelda Chapman-Bailey is the interim director. The National Cave and Karst Research Institute Ad Hoc Committee was appointed to act as a liaison between the NSS and the NCKRI. Ms. Penny Boston was appointed as the chairman of this committee.

• I awarded Certificates of Appreciation to Paul and Lee Stevens, Nancy Holler Aulenbach, Ed Sira, Gary Moss, Camille Mueller, David Jagnow, Caroline Widner, and the 2000 NSS Convention Committee.
• Wrote a letter to the Honorable Don Young, U.S. House of Representatives and Chairman of the House Resources Committee, urging support of HR 4668 to protect the karst region of northwest Puerto Rico (this letter is a result of motion 32 of the Summer Board of Governors agenda).
• Wrote a letter to Mr. Les Moscoso, Bend/Fort Rock Ranger District, in support of the conservation efforts of the Willamette Valley Grotto to remove bolts and hand chalk from the Road 18 Caves. These bolts were placed by climbers for purely sport climbing.
• Spoke at the regional meeting of the Mensa Society in Columbus, Ohio, September 28, 2000.
• Responded to various interview requests about caves, karst, and the NSS.

PROBLEMS: It’s been difficult to find volunteers for key committee chairman positions. I’m still trying to find a chairman for the Nominating Committee, NSS/KWI Liaison Committee, and 60th Anniversary Ad Hoc Committee. I’ve been serving as the interim chairman for the 60th Anniversary Ad Hoc Committee.

AGI OUTREACH LIAISON:

Carol Zokiates (Liaison)
620 McDaniel Drive
Christianburg, VA 24073-3872

(540) 382-5437
zokaites@usit.net

Progress: No meetings were held this summer.

Plans: A meeting of the AGI Outreach Committee is planned for November.

AWARDS COMMITTEE:

Bill Tozer (Chairman)
9698 S 150 West
Pendleton, IN 46064

(765) 778-3259
wtozer@aol.com

Committee Members:

Plans: The committee encourages everyone to submit nominations. Nominations are due by November 15, 2000. The committee is reviewing the OS and HM awards certificate. Some suggestions have included a ¼ tone of the NSS emblem (like a water mark) and art work.

Progress: The NSS 2000 awards were presented at the West Virginia Convention. The list follows. A power point presentation was used to project photos of the recipients. The digital presentation allows recipients to use prints, slides, and digital pictures. The power point program with photos is stored on a CD for future reference. The call for 2001 nominations has been submitted to the NSS News for the September issue.

Problems: At the 2000 convention there were no qualified candidates for the Mitchell Award. We ask the scientific community to encourage young scientists to present papers at the convention. The awards section (section 6) of the BOG manual describes the conservation award as it existed in the past. The conservation part will be rewritten to be consistent with the current act and practice.

Awards presented at the 2000 NSS Convention:

Certificate of Merit:

1) Christopher Richard NSS 33004 - For Coordination and Production of the museum exhibit: "California Underground: Our Caves and Subterranean Habitats"

2) Front Royal Grotto - Conservation and Protection of the Riverside Karst Area in Warren County, Virginia.

Fellows:

BOARD ARRANGEMENTS COMMITTEE:

Thomas J. Pollock (Chairman)
21 Kingslet Way
Freehold, NJ 07728-1628

(908) 294-6634
TJPollock@aol.com

No report received.

BYLAWS COMMITTEE:

Jim Borden (Chairman)
7 Marron Lane
New Paltz, NY 12561

(H)(914) 255-4663
(W)(914) 433-2892
jimborden@ibm.net
jborden@us.ibm.com

No report received.

FUND RAISING COMMITTEE:

Ted Kayes
8031 Whittington Dr
Richmond, VA 23235

(H)(804) 272-4310
(W)(804) 346-3697
tckayes@richmond.infi.net

Progress: I am working with a Society member to structure his estate documents so that the majority of his assets will pass to the Society at his death. The membership of the Stephenson Group continues to grow, though slowly. A distinctive pin for Members of the Stephenson Group is being designed.

Plans: Working on the annual campaign letter and intend to have it in the mail to all regular and life members by 10 November.

Problems: None at this time

GOVERNMENT LIAISON COMMITTEE:

Hazel Medville (Acting Chairman)
11762 Indian Ridge Road
Reston, VA 20191-3525

(703) 860-0134
Hazelm@patriot.net

Progress: I have e-mailed our close contacts with BLM, USFS, NPS and USF&W to ask for the names of the persons whom I should be contacting in the national headquarters concerning the new NSS contact for the MOUs. I have heard from USFS, USF&W, and talked to Ron Kerbo.

Plans: Write letters to those agencies with which we have MOUs describing the change of contact personnel within the NSS. Offer to meet with the headquarters staffs. Research the possible termination of the NPS MOU due to a sunset clause. Contact the other NSS Committees (Conservation, Mammoth Cave Restoration, NPS Education Agreement) who deal with the federal government to set up an exchange of information so that the government liaison is current on issues when talking to the national cave specialists and other headquarters personnel.

Problems: None

Hazel has been working as the interim chairman of this committee and is on the agenda for confirmation as the permanent chairman.

INTERNATIONAL SECRETARY:

John L. Moses (Secretary)
6900 Hueco Tanks #1
El Paso, TX 79938

(H)(915) 921-0535
(W)(915) 857-1135
(F)(915) 856-3556
johnmoses@excite.com

Eleanor Larson (Committee Member)

Tom Lera (Committee Member)

Progress: Prepared letters to U.S. consulate requesting U.S. visa for visiting speleologist from Mexico to attend NSS Convention.

Plans: The 13th International Congress of Speleology will be held at the National Convention Center in Brasilia, Brazil, July 15 - 22, 2001. Information on registration for the Congress and pre- and post-Congress field trips is on the Congress web site at:

http://www.speleobrazil2001.org.br/br2001_i/index.html

Problems: Suspended project to update list of international contacts to await International Union of Speleology compilation of UIS' “official representatives.”

LEGAL COMMITTEE:

Joel B. Stevenson (Chairman)
1509 BB&T Building
Asheville, NC 28801-3406

(H)(828) 669-0126
(W)(828) 255-7703
(F)(828) 254-1793
cavelaw@bellsouth.net

Plans: I will continue to monitor the New York litigation and will respond to inquiries as necessary. I will also be looking for additional members of the committee.

Progress: It's been quiet this quarter. The Baumann suit in New York is moving toward trial and our attorney has been sending me copies of his correspondence with the court. I have reviewed the proposed contract with National Park Service and have advised Cheryl regarding the indemnification clauses.

Problems: None.

LOGISTICS COMMITTEE:

Roswell Jones (Chairman)
1051 Roosevelt Road
Pittsburgh, PA 15237-1036

(H)(412) 367-3522
wrj4822@sgi.net

Progress: As normal, I don't have much to report. The voting machine was at the summer board meeting.

Plans: The voting machine will be at the next board meeting and ready to go.

MEMBERSHIP COMMITTEE:

William Karpowicz (Chairman)
291 Willard Avenue
Westbrook, CT 06498-7809

(860) 399-6265
William.Karpowicz@bms.com

Current Members and their assignments:

Colin Gatland, 325 Dellsing Drive, Vandalia, Ohio 45377-1344, States Canada, TX, OK

Ernie Coffman, 733 N. E. Oregon Ave., Grants Pass, OR 97526-3562, (503)471-1202, States NV,HI,CA

Marty Brown, P.O. Box 547, Johnson, AR 72741, (501)582-0285, mbrown@rhs.nwsc.k12.ar.us, States AR

Elaine Hackerman, 4701 Utah Avenue, Nashville, TN 37209, (615)298-5929, States KY, OH

Hal Joerin, 28287 Red Leaf Ln, Southfield, MI 48076, (313)569-5007, 76016.401@compuserve.com, States MI, IN, WI

Bill & Mary Klimack, 4809 Avocet Ct., Dayton, OH 45424, (513)235-2532, klimackmw@aol.com,OR wklimack@afit.af.mil, States: PA,NJ,DE,MD,VA,WV,NC,SC

Jay Landt, 4321 Meadowood St., Orlando, FL 32812, (407)851-2409, States GA, FL

Bob Liebman, P.O. Box 441s, Lewisburg, WV 24901-0441, (304) 772-5049, Member At Large

Marge Nelson, 1942 Lombardy Drive, La Canada, CA 91011, (818)248-6546, States CA

Jennifer Pinkley Bennett, 1120 Joshua Dr., Huntsville, AL 35803, States AL, MS, LA, TN

Gayle Smart, 1116 Zena Lona, NE, Albuquerque, NM 87112, States New Mexico

Jerry Zimmer, 28387 S. Needy Road, Canby, OR 97013, (503)651-2711, States AK,WA,ID,OR

Bill Karpowicz, 291 Willard Avenue, Westbrook, CT, (860) 399-6265, William.Karpowicz@bms.com, States NY, New England

Current Plans: The committee is still working on our niche. Right now we are contacting non-NSS sponsored event coordinators, and attempting to show a presence at those events to represent the NSS.

Problems: Still need to fill three positions, (New York / New England), (Missouri / Kansas) and (Colorado / Utah / Wyoming). Contact the committee members, get their backing for contacting the non-NSS event coordinators. Not a problem, please note Bill Klimack's change in address.

Progress: N/A

NATIONAL CAVE AND KARST MANAGEMENT SYMPOSIUM COORDINATOR:

Cheryl Jones (Coordinator)
1865 Old Meadow Rd. #202
McLean, VA 22102

Phone/Fax: (703) 442-8499
cherylj@erols.com

Plans: Support the planning process for the 2001 NCKMS.

Progress: a) A scholarship program was established to provide funding to encourage attendance at future symposia.

b) 2001 Symposium: The 2001 NCKMS, hosted by the USFS Region 3, will be held in Tucson Arizona October 16-19. Jerry Trout chairman.

c) The second agency forum "Managing Caves and Karst on Federal Lands", sponsored by the NCKMS, was a great success again this year at the NSS Convention.

Problems: None.

NOMINATING COMMITTEE:

Vacant: I’ve asked several good people to consider taking this position and all have declined. This is an important position that needs to be filled as soon as possible. Ted Kayes has offered to manage the election this next year if no one volunteers to be chairman.

NSS/KWI LIAISON COMMITTEE:

Vacant: This is a new committee, just approved at the 2000 Convention Board of Governors meeting. To date, only one person has expressed interest, but has not decided to formally apply.

NSS/TNC LIAISON:

Rane L. Curl (Liaison)
2805 Gladstone Ave.
Ann Arbor MI 48104-6432

Phone: (734) 995-2678
Fax: (by prior arrangement) (734) 995-0289
ranecurl@umich.edu

Rob Robbins (Committee Member)

Plans: To continue with the committee's program

Progress: The NSS-TNC display attended the 2000 NSS Convention.

Problems: My monitor has lost its red gun so there will be a delay in updating graphics on the committee's website.

PLANNING COMMITTEE:

Thomas J. Pollock (Chairman)
21 Kingsley Way
Freehold, NJ 07728-1628

(H)(908) 294-6634
TJPollock@aol.com

No report received.

PUBLIC RELATIONS COMMITTEE:

Jay Jorden (Chairman)
11201 CR 132
Celina, TX 75009-2527

Home and manual fax: (972) 382-2458
Work: (972) 991-2100
jjorden@texoma.net

David McClurg (Committee Member)

Jack Hissong (Committee Member)

Sandra Hissong (Committee Member)

Progress: In the four months since the last report, the NSS Public Relations Committee has continued its task of fielding media inquiries and promoting the Society's safety and conservation goals. It also is aiding the Society's Cave Conservation and Management Section's publication efforts and contributing to the Society's Conservation and Management Section newsletter.

Details: The committee has sent material to journalists, prospective authors, and publicists by letter, telephone, and e-mail. Reporters for Texas dailies working on caving articles, freelancers, and researchers for publishers and the electronic media continue to dominate the contacts.

Feedback: Some clippings from earlier efforts continue to come in. The committee will work closely in the future with a media columnist for the News.

Plans: (1) Work continues on updating the background sheet that accompanies news releases and responses to media organizations, along with (2) restructuring of a ``press kit'' and committee files. Development time and input are necessary. (3) The committee is working on an outline for a PR workshop at the next convention, as well as (4) an NSS News article.

Problems: Please let me know of any specific PR concerns or needs, either from the officers or the board.

RECORDING SECRETARY:

Lee Stevens
44082 Natalie Terrace Unit 101
Ashburn, VA 20147

(703) 724-7642
leestevens@erols.com

Progress: The draft minutes for the summer meeting were sent out in early July; Comments were received. The minutes for the summer meeting were circulated the last weekend in September.

Plans: I plan to attend the fall meeting..

Problems: None.

SECRETARY TO THE BOARD:

Vince Kappler
10 Hollyhock Way
Newton, NJ 07860-5371

(H)(973) 579-2116
vkappler@nac.net

Plans: The manual updates from the June meeting will be prepared and mailed as soon as possible. I will include instructions on manual revisions (what to remove, where to insert new material, etc.) and several new sections with the update. Additional sections, revised indexes, and a page checklist will be included in future updates. In order to save postage, I will phase in the manual revisions over a few months, adding additional changes with my meeting updates. I expect to have it completed by the time the spring 2001 changes are prepared and mailed.

Progress: Twenty-five (25) manual updates from the March meeting were mailed in early June as well as three (3) complete manuals to new Board members. One manual and one manual revision were lost/damaged in the mail. I prepared replacement copies and sent them first class. I have begun to make the manual revisions that were approved by the Board at the June meeting. Revisions to Table 4D (personnel) that were made by the Board in June (that I have been able to confirm) have been sent to Tom Rae for posting to the web site.

Problems: None.

SHOW CAVES LIAISON COMMITTEE:

Gordon Smith (Chairman)
9850 N. Skyline Dr.
Floyds Knobs, IN 47119

Home & Work: (812) 945-5721
Fax: (812) 945-6891
glstis@aol.com

Progress: I have visited Cave of the Winds and Glenwood Caverns in Colorado, Crystal Grottoes in Maryland, and several other show caves in the past several months.

Plans: I will be attending the National Caves Association annual convention in Tucson in November and also will be visiting show caves in Missouri this fall.

Problems: None that I am aware of.

YOUTH GROUPS LIAISON COMMITTEE:

Jack Hissong (Chairman)
8716 Quarterhorse Drive
Indianapolis, IN 46256

(H)(317) 841-0687

Plans: Continue to respond to the calls and letters we receive and distribute copies of the brochure printed last year.

Progress: The main work of the committee is to field and respond to letters and phone calls from two types of persons:

• Members of the NSS seeking advice on how to handle a youth group request for a caving trip, how to respond and work with Boy Scout troops, and what national policies exist in the organizations.
  
• Members of the public who are leaders of Scouting units or other youth groups who want to go caving, want to include caving in their programs, want some educational or safety guidance, want to know where appropriate caves are located, or want other general questions answered.

Most of these can be answered fairly quickly by phone call or letter, but those who need some hands-on assistance in their local state get a referral. Developed over several years time, I have a list of cavers who have in the past shown interest or background in working with Scouts or youth. These become the people I ask to make contact locally to provide whatever degree of help is needed. In this information age, inquirers are finding help and resources locally, usually at the local grotto level. So, I am less and less seeing this type of referral action.

Problems: None.

BOARD MEETING SYSTEMS AD HOC COMMITTEE:

Lee Stevens (Chairman)
44082 Natalie Terrace Unit 101
Ashburn, VA 20147

(703) 724-7642
leestevens@erols.com

Progress: Coding and debugging for the new voting machine system was done.

Plans: We hope to have the new system for the spring board meeting and that Paul Jorgenson will be able to attend and aid us in the initial use.

Problems: Paul’s work load this summer precluded the hardware assembly.

SPRING HILL CAVE LAWSUIT AD HOC COMMITTEE:

Cheryl Jones (Chairman)
1865 Old Meadow Rd. #202
McLean, VA 22102

Phone/Fax: (703) 442-8499
cherylj@erols.com

Plans:

a) Stay in touch with the lawyers and Ms Beckner.

b) Arrange for reimbursement of Ms Beckner's legal fees as the opportunity arises.

Progress:

a) The lawsuit against the Todds has been dismissed.

b) The trial has been set for the remaining defendant, Ms Beckner, for March 13-14, 2001. The NSS is poised to cover the legal bills Ms Beckner may incur that will not be covered by her insurance, using the generous contributions from cavers and caving organizations that have accumulated in the Spring Hill Cave Restricted Fund.

Problems: None.

TRAVEL POLICY AD HOC COMMITTEE:

Bill Tozer (Chairman)
9698 S 150 West
Pendleton, IN 46064

(765) 778-3259
wtozer@aol.com

Cheryl Jones (Committee Member)

Dave Lester (Committee Member)

Doug Medville (Committee Member)

Gary Moss (Committee Member)

Plans: The committee will write a policy reflecting the below points. It is clear that there must be input from the officers, BOG, and others in defining the extend of the policy.

Progress: The convention meeting of the committee did not materialize. The committee members did share common concerns which are summarized here. (1) The policy should be a top down philosophical design. (2) The Travel and Honorarium should be based upon job requirements. (3) Reimbursement for travel may be necessary to attract qualified people. (4) Oversight of travel expenditures is necessary. The method is to be defined. (5) The travel must meet a need/benefit to the society. (6) Comparable positions get comparable reimbursement. (7) We cannot afford to reimburse all volunteers of the Society. (8) Paid employees on NSS business should be covered. (9) Officers attending Executive Committee meetings should be reimbursed for travel. (10) Some committee chairs should be covered depending on the needs of the Society (no. 5 above).

Problems: No major problems at this point, other than the need for time.

NSS LICENSE PLATE AD HOC COMMITTEE:

Philip J. Roke (Chairman)
108 Basalt Drive
Fredericksburg, VA 22406

(H)(540)752-1148
(W)(202)366-5884
proke@hotmail.com

Plans: The purpose of this committee is to determine the possibility of developing a standardized NSS specialty vehicle registration plate for adoption in individual states. Specialty registration plate requirements vary from state to state. Legislative action is frequently required and the scheduling of state legislative sessions varies for each state.

Data will be gathered and each state surveyed to determine if any specialty “caving” plates exist or are being planned. The committee will prepare a report containing the results of this survey and recommendations for further action.

If the membership supports such an initiative, a plate design(s) will need to be created and approved. Many questions will need to be answered based on the results of the survey. For example, should the plate contain just the letters “NSS” plus the member’s number? Can all the numbers fit on the plate, etc.? This committee will explore the best methods to answer these questions and to poll the membership.

The following NSS members have graciously agreed to participate on the committee: Theresa Roke (Vice-Chair), Jessica Roke, Jaclyn Roke, Bill Bussey, Bill Overton. Other committee members may be added as necessary.

Progress: The first step is to determine how to contact the state vehicle registration offices. The committee has obtained a copy of the most recent American Association of Motor Vehicle Administrator’s (AAMVA) directory of members. The names and addresses of the various registration offices for the United States are in this directory. E-mail addresses have recently been obtained which will help to keep costs down and facilitate data collection.

A standardized letter requesting information on each speciality vehicle registration program and other pertinent information is being composed. Data should start to be collected by October 1, 2000.

Problems: Someone raised the question of an ethics conflict because of the Chairman’s affiliation with the Federal DOT. A meeting with our Chief Counsel determined that a conflict does not exist as long as the Chairman does not solicit any state to do anything. If it is determined that action is required, the Chair will step down and the Vice-Chair will proceed. The Chair does not view this as a major issue since the committee is in a fact-finding mode.

NSS 60th ANNIVERSARY AD HOC COMMITTEE:

Mike Hood (Acting Chairman)
4668 Airway Road
Riverside, OH 45431

(937) 252-2978
president@caves.org

Plans: A design for a pin and patch is nearly complete. Rob Coomer of Cincinnati came up with a very nice design that is undergoing a few minor changes. Cost to have these items made will be available soon. A celebration will be incorporated into the 2001 NSS Convention.

Progress: I've been working with the 2001 NSS Convention Chairman to plan a celebration at the convention. Some preliminary ideas are to have a cake and laser light show Tuesday evening of convention in the Great Saltpetre Cave. I’ve also been working with Scott fee on getting the pin and patches made.

Problems: Other than finding someone to chair this committee, there have been no problems.

NSS/NATIONAL CAVE AND KARST RESEARCH INSTITUTE AD HOC COMMITTEE:

Dr. Penny Boston (Chairman)
7097 Redwing Place
Longmont, CO 80503

(W)(303) 530-2661
pboston@complex.org

Progress: Since being asked to function as NSS liaison to the newly constituted National Cave and Karst Research Institute, I made contact with the interim director, Zelda Chapman Bailey. We have a lunchtime meeting arranged for September 15th in Denver. At that time, I will present her with some general information about the NSS, its roles and areas of expertise, membership, activities (including samples of representative publications), and facilities. I will also give her my credentials in the form of a curriculum vita and several cave-related popular articles that I have written over the past several years. In preparation, I have reviewed the draft white paper of a proposed relationship between NSS and NCKRI.

For this introductory meeting, I plan to gain some insight into what the NCKRI folks are thinking and planning. This will allow us to better see how NSS could usefully fit into the picture. After the meeting, we can develop a more cogent plan and additional points of contact. Possibly a visit to NSS in Huntsville might be considered. These contingencies depend upon what we find out from the initial contact.

Respectfully submitted,
MICHAEL K. HOOD
President,
National Speleological Society, Inc.

Attachment A-1

ADMINISTRATIVE POLICY FOR
BOARD OF GOVERNORS MEETING AGENDAS

This policy is established in accordance with items 9 and 10 of the November 7, 1998 Board of Governors meeting.

1. The President will put the call out for agenda items to the Board of Governors a minimum of nine weeks before the next Board of Governors meeting. This call will include a deadline for agenda items to be received by the President one month after the call for agenda items.

2. The published agenda will be prepared and distributed to the Board of Governors a minimum of one month prior to the meeting. A copy of the agenda will also be sent to the NSS web master to be posted on the NSS web page. Copies will also be sent to the Chairmen of the Internal Organizations Committee and Conservation Committee, editors of the NSS News and Journal for Cave and Karst Studies, and Secretary to the Board. The President will publish revised agendas as changes are made to all those indicated in this paragraph.

3. The President will include all agenda items received. The President will contact the author of those motions that the President believes are contrary to the Constitution or Bylaws, detrimental to caves and Karst, or not in compliance with the goals of the Society. The President will communicate with the drafter and attempt to resolve the discrepancy. If the drafter wishes the item to remain on the agenda, the President, at his or her discretion may place a note on the agenda, with the motion, indicating the motion appears to fall in one of the above categories.

4. Every effort should be made to submit agenda items before the deadline, and at all times before the start of the meeting. Practical motions that could have been placed on the agenda in regular order should not be introduced as new business, but reserved for the agenda of a subsequent board meeting. Appropriate matters to introduce in new business are motions arising from board discussions of previous motions or discussions and questions that were not placed on the printed agenda as new business, but which the board believes are relevant to the agenda. In this case, the motion may be introduced as new business following completion of the items on the printed agenda.

5. All motions on the published agenda will include the name of the board member introducing the item. If a proxy represents the board member, the motion will still carry the name of the board member and not the proxy. The exception to this rule is if the proxy is granted full proxy privileges and introduces a motion as stated in paragraph 4. In this situation, the proxy’s name will be given with the motion he or she introduces.