Attachment A-1

National Speleological Society
Department of the President

March 25, 2006

Table of Contents:

President’s Report
Awards Committee
Board Arrangements Committee
Bylaws Committee
Fund Raising Committee
Government Liaison Committee
Grants Committee
International Secretary
Legal Committee
Logistics Committee
Membership Committee
National Cave and Karst Management Symposium Coordinator
Nominating Committee
NSS/KWI Liaison
NSS/NCKRI Liaison
NSS/TNC Liaison
Planning Committee
Public Relations Committee
Recording Secretary
Secretary to the Board
Show Caves Liaison Committee
2009 International Congress Organizing Committee
Audit Ad Hoc Committee

President’s report

Bill Tozer (765) 778-3259, president@caves.org

There are 23 committees, commissions, publications, etc in the Department of the President(PRES). In this report, I provide the name, phone number, and e-mail address of the chair of each committee or organization, followed by their report. The committee and sub-committee chairs have provided the information in this report, although I’ve made some spelling, formatting, and minor editorial adjustments.

For detailed address information of any committee chair, please refer to the NSS Members Manual or go to: http://www.caves.org/nss-business/bog/table-4d.html#President.

Progress:
The most exciting announcement is the conversion of the 2009 International Congress Bid Committee to the Organizing committee. A motion on the agenda will assign this committee to the Presidents department if passed. The committee is active and making a great deal of progress. While we do not have a fund raising committee chairman, the fund raising continues. Scott Fee has continued with his efforts here. The committees are working well as documented in their reports.

Plans:
The fund raising committee also remains vacant. There has been no response to the NSS NEWS article requesting volunteers. Scott Fee has agreed to work on the fundraising. His interest and dedication to the Society Fundraising has continued.

Problems:
The Grant Committee, Planning Committee, and Fund Raising Committees all need chairmen. These have been advertised in the February NSS News and posted on our website. I have also contacted several individuals but with no success. These are important positions, which require a lot of work.

The Planning Committee is most important but needs imaginative thinking people. The committee needs to look 10 to 20 years in advance. We can then begin taking the steps to get us there. Items to consider are the future of the Library, Museum, and Office. What will the membership be like? Will our goals be the same? How do we finance them? The board has directed me to provide a short and long term plan by January 1, 2007. I have personally contacted several people who do not want to be involved even as a member of the committee. In the mean time, I will take some steps to start the process. Any directors who would like to be part of this effort should let me know.

All of these committees are important and difficult to fill. I appreciate any names that you may have to offer.

 

Awards Committee

Scott Fee (Chairman), 205-914-7487, scottfee@caves.org

Committee Members:
Barbara am Ende, Mike Bachke, Gale Beach, Evelyn Bradshaw, Bill Bussey, Carolyn Cronk, Donald G. Davis, Michael Dyas, Dr. Daniel Fong, Jr., Mike K. Hood, Roy Jameson, Pat Kambesis, William Mixon, Gary Moss, Dr Diana Northup, G. Thomas Rea, Geary M. Schindel, Gordon L. Smith, Jr., Linda Starr, Lee Stevens, Bill Tozer, Dr. George Veni

Progress:
The 2006 award nominations are being reviewed and look very good. The award nominations have been submitted to the AC for evaluation. The nominating material for OS and HM will be distributed to the BOG so that they may select these awards at the spring meeting.

Plans:
The AC will provide recommendations for the 2006 awards to the BOG at the spring meeting. After the BOG meeting, the AC will begin preparing the Awards program for the 2006 NSS National convention. All recipients will be notified so that they may attend the convention and be recognized. Plans are to have photos for all recipients so that they may be displayed with a power point program at the awards banquet.

Problems:
I will not be able to attend the 2006 Spring NSS Board of Governors meeting. Bill Tozer, former AC Chairman, will be my proxy. There are no problems in the selection process for 2006 at this point. The process is moving along according to schedule.

 

Board Arrangements Committee

Mike Hood, Chairman, mhood@caves.org

Plans:
I will continue to seek hosts for meetings by posting announcements on the various e-mail groups, NSS Discussion Board and NSS News. I will also stay in frequent contact with those groups hosting meetings to make sure they are moving along and to assist them if needed.

Progress:
Bids are coming in nicely. I received a bid for the spring 2007 meeting from the Escabrosa Grotto and had a potential Michigan Interlakes Grotto bid for spring 2007. However, I was informed the Michigan bid might not be presented and I had not received a bid by the time of this report. Meetings up through spring 2008 will have hosts once the board confirms the host for spring 2007. The Battlefield Area Troglodyte Society is hosting the fall 2006 meeting on November 4th, in Woodbridge, VA, and I’ve been in contact with Meredith Hall Johnson and will assist her if needed. They should have their web page for the meeting up soon.

 

Problems:
None. It seems there is no shortage of grottos wanting to host meetings.

 

Bylaws Committee

Tom Rea, Chairman 765-653-4423, tomrea@caves.org

Progress:
Nothing has been referred to the Bylaws Committee.

Plans:
I stand ready to assist.

Problems:
None.

 

Fund Raising Committee

Scott Fee (Interim Chairman), 205-914-7487, scottfee@caves.org

Progress:
The NSS's Combined Federal Campaign application was filed on January 30th. CFC has confirmed receipt and that the we have passed the initial completeness review. This will allow federal employees to donate to the NSS through their workplace campaign.

In the fall I worked closely with Stephanie to insure we mailed the annual fundraising letter. The Fund Raising letter was mailed 10/20/05. Total raised was $10,249.00 and 141 members donated.  Here's a breakdown by fund:

Fund 2005$ No of Dntns 2004$ No of Dntns
Cave Acquisition $1,175.00 19 $1046 32
Cave Education $500.00 1 $50 1
CDS/Sheck Exley $100.00 1 $0 0
Conservation Support $50.00 1 $25 1
Endowment $1,954.00 26 $1970 26
Great X $3,860.00 49 $7932.90 83
Save the Caves $495.00 12 $630 23
Unrestricted $2,115.00 32 $4209 93
Cave Preserves n/a n/a $140 6
Headquarters n/a n/a $45 4
Various Others n/a n/a $1537 24

The 2005 list includes ONLY those that responded to the fund raising letter.  Stephanie went back to the membership folder that Annette processed by month (Oct – Dec 2005) and pulled the donation cards that were sent in. Total raised was $10,249.00 and 141 members donated (Average of $72.69).

Between the mailing of our 2004 fall fundraising letter and the end of the year, we raised $17,618.90 via 296 donations (average size = $59.52). Not all of these donations can be attributed directly to the letter (for example, it included monthly credit card donations).

Stephanie also researched and prepared the following information. We mailed out two separate fund raising letters, over six months apart, in 2003.

Net Donations Received 2005 2004 2003
First Quarter $14,689.46 $17,421.07           $26,685.88
Second Quarter $ 9,996.60   $6,083.26 $17,964.97
Third Quarter $ 6,103.52   $5,416.30 $30,349.00
Fourth Quarter $27,582.86 $22,266.90 $28,760.42
Year Total $58,372.44  $51,187.53 $103,760.27

Problems:
The committee needs a permanent chairman.

Plans:
None.

 

Government Liaison Committee

Hazel Medville, Chairman 703-860-0134

Plans:
Mail out copies of biennial report to members of Congress and support staff in the Executive Branch who influence caves.

Progress:
The BLM MOU is ready to sign (December).

Problems:
I am losing interest in this job; it is probably time to start looking for someone to replace me.

 

Grants Committee

Chairman position is vacant.

Progress:
While I do not yet have a grants writing chairman, Gordon Birkhimer and Ray Keeler have volunteered to prepare grant applications. Gordon is working on a grant to print conservation brochures. Ray Keeler is working on a grant to digitize the slides donated to the NSS by JV VanSwearingen. These are small grants for things needed. Even the small grants would reduce the demand upon our general funds. When the process is working, we can proceed to the larger grant ideas. Large grants require management and accountability. This cuts into the money available

Professional grant writers are an option that is under advisement.

Plans:
To expand the opportunities for grants.

Problems:
The committee needs a permanent chairman.

 

International Secretary

John L. Moses (Secretary), 915-755-7716, johnmoses@excite.com
Eleanor Larson (Committee Member) Santa Barbara, CA
Tom Lera (Committee Member) Falls Church, VA

Plans:
Provide NSS Director Cheryl Jones with update/revisions on BOG Manual items relating to International Secretary. Determine available funds for International Participation Grants and prepare announcement for NSS News and update to Web site.

Progress:
An article on the 14th International Congress of Speleology ran in the November 2005 NSS News.  It included information on the event and on the selection of the US as the next venue in 2009 for the 15th International Congress.  Working with 15th ICS Organizing Committee to develop communications structure for International Congress.

Problems:
None

 

Legal Committee

Joel B. Stevenson, Chairman 828-669-0126, cavelaw@jbs-law.com

Progress:
Since the submission of the Committee’s last report the following matters have been addressed:

Mon Feb 6, 20N/A 0.20 Reply to P Bingham re use of Liability information by youth group committee.

Fri Feb 3, 20N/A 0.90 Draft reply to C Jones re: inq. on effect on possible liability exposure of donations to volunteer youth group trip leaders to cover expenses.

Draft reply to R Campbell [forwarded by A Nayman] of Mo. DNR re: cases involving issue of surface owner's property rights in cave below his land. Receive additional inquiry from Ms. Campbell. Reply & also give her additional sources for the information she needs.

Wed Nov 23, 2N/A 0.30 Receive & respond to inq. from Tom Rea on copyright questions re: "print on demand".

Wed Nov 23, 2N/A 0.30 Receive, review & respond to emails re: International Congress and what entity should own copyrights, power of Committee to contract on behalf of Society

Tue Nov 15, 2N/A 0.30 Follow up on inquiry from NSS Office Re: communication from Bankruptcy Court concerning Wallace Bankruptcy. tel consult w/ Bankruptcy atty. Discuss possible preference. Determine that absent a preference the Notice of Transfer probably does not indicate any claim for or against NSS. Email to office requesting information on when last business was done with Walace. Advise office that considering the Society has done no business with this supplier for several years, that the notice appears to be informational only.

Mon Nov 14, 2N/A 0.20 Receive Notice of Transfer [USBC EDKy] from NSS Office Contact Office, determine that we have received no other documents on this claim.

Time for NSS: Legal Committee: Total Time: 2.20

Plans:
I will continue to be available to respond to inquires.

Problems:
At this time I am not aware of any pending legal problems.

 

Logistics Committee

Roswell Jones, Chairman 412-367-3522,wrj48221@Comcast.net

Progress:
The voting machine and the sound recording equipment was at the last board meeting.

Plans:
It has been checked out and will at the next board meeting in Texas.

Problems:
None.

 

Membership Committee

Eric Weaver, Chairman, weaverem@uc.edu

Progress:
There has been limited activity within the Membership committee for the past few months. This has been largely due to the holidays. It did not seem the best time period to do specific mailings to encourage increased commitments to the NSS, such as the Conservation membership. Nor a good time to try and encourage grotto members, not a part of the NSS, to join. Dawn Ryan has written up letters to be sent out regarding both of these scenarios. She has just recently sent this out to several grotto editors and I will be adding it to the Grotto Editors Yahoo group. I have been searching for and have found a program (actually an extension for Dreamweaver) that will allow the Membership Committee the ability to use html emails. Scott McCrea has been looking at acquiring discounts for NSS members from manufacturers and retailers of caving material.

Plans:
We will begin to send out specific mailings encouraging members to bring in grotto members who are not NSS members and to "step up" their membership. It is our hope that we will be able to provide incentives (such as the above-mentioned discounts) for non-members to become members and to emphasize these at a grotto level. Dawn Ryan has discussed plans to interview long-time NSS members about their experience with the NSS and to present these to newsletter editors in the grottos. Previously, she had done this with different groups within the NSS and this had met with a significant amount of enthusiasm from the newsletter editors who received this.

Problems:
As far as I am aware, there is no email list designed to send emails with attachments to grotto officers. Having this would make some communication much easier. Also, I had put out an inquiry regarding particular questions/subjects to focus on regarding exit interviews but didn’t get a substantial response. I plan to automate a part of the exit interview for information gathering purposes, but don’t know what areas or questions that everyone would like addressed.

 

National Cave and Karst management Symposium Coordinator

Cheryl Jones, coordinator 703-442-8499, Cheryl.caer@verizon.net

Plans:
-- 2007 NCKMS in St. Louis.
-- Publish the 2005 Proceedings before the NSS Convention

Progress:
--2005 NCKMS was a great success, and many compliments were received.  Attendance was about 105. Noted was increased participation and support by the National Caves Association and cave conservancies.
--Received an invitation to U.S. Forest Service's Chief Dale Bosworth's Holiday Open House at the USFS HQ in Washington DC.  Attended and discussed NCKMS-USFS, NSS-USFS volunteer-value, etc, with the Chief.

Problems:
None

 

Nominating Committee

Montana Autumn Spencer, 41155RL, Chairman 260-982-7792
2119 E Grist Road, North Manchester, IN 46962-8271, cavrbab@earthlink.net

Brent M Grist, 50247SU, Verification Teller, 765 513 0060, gonecavin@hotmail.com

David D Seng, 24371RE, Nom. Com. Webmaster/IT Support, 574 277 1351, ddseng@mindspring.com

Progress:
Published January NSS News article advising membership of candidate solicitation, contact information, and submission deadlines, etc. at least 45 days prior to the deadline for nominating petitions per the Bylaws.

Continuing solicitation of candidates via personal phone calls. To date, I have six confirmed candidates with six serious maybes. In excess of 80 members have been considered and contacted for nomination and so far 40+ of those declined the nomination.

Ballot submission guidelines were sent to potential and confirmed candidates requesting details regarding the election process and director responsibilities.

Completed data compilation and web design of election web page to be linked to the NSS home page.

Confirmed intention to use my Huntsville printer again this year and communicated this year's timetable.

Contacted NSS Office to verify eligibility of confirmed and strong maybe candidates.

Sent Stephanie a courtesy e-mail regarding timetable for transmission of membership zip files to printer and money transfer to our bulk mailing account at the post office.

Completed ballot layout as far as I can at this point.

Established 2007 election time line.

Plans:
Receive final proofing feedback of Nom. Com. web page and "go live" by March 1st.

Continue solicitation of potential director candidates.

Complete ballot layout, composition, and proofing.

Submit ballot for printing and mailing. Ballots will be mailed out of Huntsville, AL this year using the NSS bulk-mailing permit.

Receive and account for all valid ballots on tally sheets by the deadline.

Recheck count with supervision from the Verification Teller.

Notify NSS President and all candidates 40 days before the NSS Convention per the Bylaws.

Notify the NSS Board of Governors via e-mail correspondence.

Send to Convention all ballots and final tally sheets for inspection by the candidates and/or delivery to the NSS Archivist.

Notify the membership of election results via the September NSS News.

Problems:
No problems to report other than the usual lack of courtesy in return correspondence by potential candidates contacted repeatedly.

Respectfully submitted,
Montana Autumn Spencer, 41155RL
NSS Nominating Committee Chairman

 

NSS/KWI Liaison Committee

Kelly Norwood, Chairman 770-723-9040, Kelly_norwood@dnr.state.ga.us

Plans:
The KWI is hosting their Annual Award Dinner on March 11, 2006, in Denver, Colorado. This year’s honoree is Mr. Ronal Kerbo who has served as the National Cave Management Coordinator for the U.S. National Park Service. The annual KWI meeting will be held directly before the banquet dinner. For information about the event please contact Dr. Jack Hess. He is listed in the NSS Members Manual.

The KWI-sponsored "Climate Change, The Karst Record" conference is on schedule for May 26-30, 2006. The conference will be held in Baile Herculane, Romania, and will cover topics related to speleothem growth, cave deposit studies, and other studies of the evolution of cave systems in karst regions. To register or get additional information about this conference go to www.karst.org

The KWI is also co-sponsoring a new symposium, "Time in Karst", which is scheduled for March 14-18, 2007 in Postojna, Slovenia, at the Karst Research Institute. The conference will cover topics related to inferring the age of caves, karst landscapes, and karst biology. Dr. David Culver is the contact person for this symposium. He is listed in the NSS Member’s Manual.

The KWI is still working on the Benchmark book, which will compile many of the ‘pioneering papers’ in karst science from the past 50 years or more. There is still no completion date for this book as of yet.

As always, my plans are to continue to forward all KWI information out to the NSS membership, and to promote open communication between NSS scientists (of which KWI persons are included) about their science projects. As soon as the conferences are announced, I will have the announcements posted on EPA conference, session, and continuing education web boards/lists.

Progress:
I will be unable to attend this years KWI meeting and Annual Award Dinner; however, this meeting should include discussion and decision on the NSS request for affiliation with the KWI. We will all eagerly await the outcome of this meeting!

Problems:
None.

 

NSS/National Cave and Karst Research Institute Liaison

Patricia E. Seiser, Liaison 505-877-7356, pseiser@plateautel.net

Progress:
Currently NCKRI remains under the NPS umbrella, it is possible that by March or April that the transition to NMT day-to-day control will occur. Also, the director position under NMT still remains open, although a few applicants are being reviewed. Until NMT actually hires a director (either the current NPS-employed director or someone new) it will be uncertain what direction things will take. Until the NMT employed director is appointed, it is unknown as to the nature of the NSS’s working relation with NCKRI will be, beyond the NSS having a representative on the NCKRI, Inc. committee.

Plans:
Currently , a digital Karst Portal is being planned by University of South Florida, University of New Mexico with input from NMT and NCKRI. This portal should benefit the NSS in that there will eventually be greater access to speleo research and information than has been possible. The NSS has an important stake in that its library is an incredible reservoir of speleo-knowledge. It is important to note that the purpose of the Portal is not to gain control of people’s libraries and such, rather it is to facilitate access to the information stored in those libraries. So – the NSS would not give up ownership to any of its resources – instead it would determine if and how it would allow access to its resources. Possible avenues would be to simply list resources of the NSS library, rules of access, etc… If the NSS is interested (and assuming monetary resources are available) many of its significant documents could be put into PDF format, as copyright appropriate, and made accessible via the internet. It is unknown at this time the exact nature of the potential NSS involvement with the Portal. It is just something to be aware of. Again, it is important to note that the NSS would not lose control of any of its library resources.

Problems:
None

 

NSS/TNC Liaison

Rane L. Curl, Liaison 734-995-2678, ranecurl@umich.edu

Progress:
I have received no inquiries from NSS members for information related to our MOU with TNC. Heather has received and responded to one inquiry.

The NSS-TNC Liaison website is now very dated although some of the links are still current. Few appear to notice this. It is a good question of whether a website is actually needed, as the function can be handled just as well by referral when the needs arise.

Plans:
Heather Garland, TNC liaison to the NSS, and I have been discussing the revision of the NSS-TNC MOU. The MOU has become dated because of changes in the organizational structure of TNC: they now have no national mechanism for the comprehensive reporting to NSS of cave-related activities and opportunities in TNC. Internally to TNC this is now the responsibility of individual TNC chapters and could not be a job responsibility of even the official TNC Liaison to NSS because of the magnitude of the effort required.

Heather has agreed to review the MOU and make recommendation for amendments
to reflect what it is possible for TNC to do within the context of an MOU. I invite anyone in NSS interested in this to submit to me what they might consider as highly desirable actions from TNC that still recognize that there can no longer be a TNC wide comprehensive cave policy and program.

 

Planning Committee

Chairman position is Vacant.

As President, I have started informal discussions in hopes of stimulating interest in this committee. I intend to promote a session at the Bellingham Convention to gather together interested parties to start this process. The scope of the committee is open. The board has a directive to submit a plan by January 1, 2007.

 

Public Relations Committee

Jay Jorden, Chairman 214-202-6611, jjorden@texoma.net

Committee Members: Matt Bowers, David McClurg, Jack Hissong, and Sandra Hissong.

Progress:
The Public Relations Committee, in the three months since the last report, has continued to field information requests from media organizations, prospective authors and others. Continuing projects include working with the 2009 Congress Organizing Committee, the Cave Vandalism Deterrence Reward Commission, NSS Convention organizers and the NSS webmaster.

Details:
Among the latest inquiries, the committee helped The New York Times; a newsletter editor; and freelancers who write for the Boston Globe, Washington Post, Experience Life magazine and travel guides.

Also, the committee has been working with organizers of the 2006 convention in Bellingham, Wash., on pre-convention publicity. Also in the works is publicity on the Cave Vandalism Deterrence Reward Commission for the NSS News, with a background and history of the award.

The committee chair is aiding publicity efforts of the Organizing Committee for the 2009 International Congress of Speleology. John Moses, Congress secretary, is the liaison. The PR Committee earlier helped George Veni and his bid committee with presentations to the 2005 ICS in Greece, where the bid was successful.

The committee has been working with the Dallas-Fort Worth, Maverick and Cowtown grottos on publicity-related needs regarding the March Board of Governors meeting.

Plans:
The committee plans to work with the Awards Committee, board members and officers to raise awareness to members and to journals and organizations in the communities appropriate for each recipient. Besides journals, magazines and other publications in science, conservation, government agencies, etc., media representatives in the geographical areas where the recipients live are good targets. Another project in the works by a committee member is a media response protocol for cave rescues.

Problems/Challenges:
Some issues remain with the committee’s Web component, in the wake of crashes. The committee has been working with the webmaster to resolve these issues. PR material is posted to: http://www.caves.org/press … . The media@caves.org address has been receiving an inordinate amount of Spam, but the committee has also been working to resolve this.

 

Recording Secretary

Lee Stevens, lee_stevens@comcast.net

Progress:
The draft minutes of the November 2005 Board of Governors meeting have been circulated, corrected and posted on the web. Thanks go to Jean DeVries for her efforts as Recording Secretary pro tem in my absence.

Problems:
Although the design specifications for the new voting system for the NSS Board of Governors meetings exists, its implementation is still in limbo since no advertisements for someone to build the system have been run.

Plans:
Timely production of the Board of Governors meeting minutes. Advertisements will be placed in various NSS print and electronic media for a volunteer to manage the production of the new voting system.

 

Secretary to the Board

Vince Kappler 973-579-2116, vkappler@nac.net
10 Hollyhock Way, Newton NJ 07860

Progress:
The manual updates from the November meeting were prepared and mailed in mid January.

I’ve had several inquiries for a down loadable copy of the manual. I’ve hesitated to pursue this because the original files were in WordPerfect, I’d need to secure space on a server, and I’d need help getting the files posted. In the past year I converted the manual to MS Word and now have CDs available. In January, Gary Moss offered to put the manual on his personal site http://members.fcac.org/~gmoss/Nss/BOG_Manual/ to help evaluate the interest of members in a download the manual. A notice was sent asking all manual users to check it out.

Thanks to Gary Moss for setting up and hosting this survey and to Tom Rea for providing the technical insight on getting the manual to the NSS web pages if interest warrants.

Plans:
Evaluate the interest in having a downloadable copy of the manual available. If there is enough interest, I’ll work to make it a permanent option.

Prepare and circulate manual updates as quickly as possible.

Problems:
None at this time.

 

Show Caves Liaison Committee

Gordon Smith, Chairman 812-945-5721, glstis@aol.com

Progress: 
Visited several show caves over the winter and attended the National Cave and Karst Management Symposium last October in New York.

Plans:
I will be meeting with Jeanne Gurnee, Tom Re, and Gary Berdeaux to continue our planning for the new Gurnee Guide to American Caves which we hope to have by the 2009 International Congress.

I will be in Texas in March visiting show caves and meeting for two days with other show cave owners on cave insurance and other matters.

I will be visiting show caves in Germany near Stuttgart in late April.

Problems:
None that I am aware of.

 

2009 International Congress Organizing Committee

George Veni, Chairman, gveni@satx.it.com

Progress:
Since the last Board meeting, additional members have been added to the ICS Organizing Committee (OC) raising the total to 64 members. Their primary task has been to conduct initial studies on the needs, costs, and planning of their committees and to submit a draft budget to the Treasurers by 1 February 2006. This has been accomplished. A Discussion Forum Subcommittee has been appointed to monitor NSS and other Internet discussion forums, to provide comments to the appropriate OC members, and
then post any needed responses back to the forums. Two trips by the OC have been made to Schreiner University to make a first-hand assessment of the venue. OC members have also been reading the NSS Convention Manual. While the manual does not exactly relate to an ICS, it covers much of the same ground and is helping OC members better understand their jobs and how they relate to the overall event. A mailbox has been obtained and the official address of the ICS is now:

15th International Congress of Speleology
PO Box 691965
San Antonio, Texas 78269
USA

Plans:
An introductory article on the ICS has been submitted to the NSS News and will be published in the March or April issue. By the time the article appears, the website should have received a major overhaul, converting it from a website that is promoting the NSS bid for the ICS to one promoting the ICS itself. A leaflet, based on the bid brochures, will be completed and distributed this spring at two European cave and karst conferences and one in the Middle East. It will also be used to promote the ICS in other locations until the circulars for registration are available. I will attend the UIS Bureau meeting in Beirut, Lebanon, in April. During that meeting the UIS will finalize its revisions of its ICS regulations. I will make those regulations available to the OC in May and develop a detailed planning schedule for the OC based on their reports and the new regulations. Schreiner University is nearly finished with their draft version of a contract for use of the university for the ICS. We hope to have the contract signed or close to signing by the time of the Board meeting. The first budget for the ICS will be ready by the Board meeting and will be presented at that time.

Problems:
Following the previous Board meeting, there was some confusion about which NSS Office the ICS should report to. Traditionally, NSS Conventions report to the Administrative Vice President (AVP) and international affairs to the President. I support a solution being drafted into a motion that overall ICS affairs be report to the NSS President while events specific to the NSS Convention, held concurrently during the ICS, be reported to the AVP by Hazel Medville, who is coordinating all NSS Convention activities during the ICS.

Comment:
The above is very basic description of ICS activities. Many details are not presented. If requested, I can provide a committee-by-committee discussion for future reports.

 

Audit Ad Hoc Committee

Members: K Smith, D Roberston, and B. Szukalski

Progress:
The report of the committee is in the two motions to be presented on the March meeting agenda.

Plans:
The ad hoc committee will be dissolved if the proposed motions are passed.

3/12/06