February 2005

REPORT
of the
NSS SECRETARY/TREASURER

- Attachment E -

OVERVIEW

The Society tax return (form 990) for FY 2003-04 was filed.

The Society received an audited financial statement.

We survived the absence of Stephanie in the office for all of November-December.

Because of the preceding item, monthly financials are behind.

A Budget for FY 2005-06 was developed and approved by the Executive Committee.

CURRENT S/T DEPARTMENT MEMBERS AND AGENTS OF THE TREASURER

Stephanie Searles has returned to working almost full time performing NSS accounting and fiscal functions. Dave Irving helps Stephanie reconcile LedgerMaster accounting at the end of each month and develops fiscal reports. Ted Kayes prepares the NSS budget, working with the officers. Kevin Smith serves as a consultant for our audit and tax return preparation effort. I lead all of the Department’s efforts and participate in all of the above activities and more.

Secretary-Treasurer - Paul Stevens
Chief Accounting Officer - David Irving (Finance Committee)
NSS Budget - Ted Kayes (Finance Committee)
NSS Audit and Tax Return Consultant – Kevin Smith (Finance Committee)
NSS Restricted Funds Accounting – Nancie Carrigan (Finance Committee)
NSS Operations Manger – Stephanie Searles
Insurance Committee - Ted Kayes (Chairman)
Personal Property Committee - Vacant
2004 NSS Convention Treasurer – Martina Golden
2005 NSS Convention Treasurer – Lance Hopenwasser
2006 NSS Convention Treasurer – Marla A. Pelowski
2007 NSS Convention Treasurer – Vacant
NSS Convention Bank Account Reconciler – Peggy Kesner
MCNP Cooperative Agreement Treasurer - Rick Williams
MCNP Cooperative Agreement Bank Account Reconciler - Vacant
NCRC Financial Officer – Berta Kirchman [Bank Account Reconciler]
NCRC Northeast Region Financial Officer – John Evans
NCRC Eastern Region Financial Officer – Steve Myers
NCRC Central Region Financial Officer – Anmar Mirza
NCRC Pacific Northwest Region Financial Officer – John W. Punches
NCRC Southwestern Region Financial Officer – Bob Rogers
NCRC Western Region Financial Officer – Mark Bowers
NCRC 2004 Seminar Financial Officer– Kathy Welling
NSS News Advertising Treasurer - Bert Ashbrook
NSS News Advertising Bank Account Reconciler – Nancie Carrigan
Fine Arts Salon Treasurer – Wm Shrewberry
Fine Arts Salon Bank Account Reconciler – Marian McConnell
Junior Speleological Society Treasurer – Rick Bowersox
Junior Speleological Society Bank Account Reconciler – vacant
Corporate Bank Account Reconciler – Dave Irving
NSS Office Bank Account Reconciler – Nancie Carrigan
Credit Card Account Reconciler – vacant
Payroll Bank Account Reconciler – Nancie Carrigan
Restricted Fund Accounts Reconciler – Nancie Carrigan

FUTURE ACTIVITIES

Our priority between now and the next Board meeting will be close the books at the end of the fiscal year, submit a non-profit tax return, and have an Audited financial statement prepared.

Paul Stevens
NSS Secretary/Treasurer