NSS 2002 CONVENTION - Camden, Maine

BUDGET
Operating Budget (7/15/01)
REVENUE
Based on total registration: 		750        
             
COA Item Rate Number Total Income Total Expense Note
61000 Pre-Registration   450 $47,688    
61001 Pre-Reg Regular NSS Member $ 105 246 $26,630    
  Registrants #1 and #2 $ 800 1      
61002 Pre-Reg Regular With NMD $ 74 9 $666    
61003 Pre-Reg Child (6-16) $ 65 54 $3,510    
61004 Pre-Reg Child With NMD $ 46 5 $230   Enter only cash received
61005 Pre-Reg Accompanier NSS Member $ 95 131 $12,445    
61006 Pre-Reg Accompanier With NMD $ 67 5 $335   Enter only cash received
61007 Pre-Reg Non-NSS Surcharge $ 33 18 $594    
61008 Pre-Reg Pet Fee $ 20 7 $140    
61009 Pre-Reg Camping $ 60 23 $1,380   RV sites, no pre-reg discount
61010 Pre-Reg Guidebook - Postage $ 5 0 $0    
61011 Pre-Reg Late Fee     $0    
61012 Pre-Reg w/o Banquet $ (15) 18 ($270)    
  Pre-Reg Lobster $ 6 338 $2,028   Extra, optional dinner charge
61100 On-Site Registration   300 $40,395    
61101 On-Site Regular NSS Member $ 125 165 $20,625    
61102 On-Site Regular w/NMD $ 88 9 $792   Enter only cash received
61003 On-Site Child (6-16) $ 85 36 $3,060    
61004 On-Site Child w/NMD $ 60 3 $180   Enter only cash received
61005 On-Site Accompanier NSS Member $ 115 84 $9,660    
61006 On-Site Accompanier With NMD $ 81 3 $243    
61007 On-Site Non NSS Surcharge $ 33 15 $495    
61108 On-Site Pet Fee $ 20 6 $120    
61109 On-Site Camping $ 60 27 $1,620   RV sites
61110 On-Site Day Pass $ 25 90 $2,250    
61111 On-Site Volunteer Workers     $0    
61112 Complementary Day Passes     $0    
  On-site lobster $ 6 225 $1,350   Extra, optional dinner charge
COA Item Rate Number Total Income Total Expense Note
61200 Symbolic Devices     $13,255    
61201 Patches $ 10 165 $1,650    
61202 Pins $ 10 113 $1,130    
61203 Guidebooks $ 20 135 $2,700    
61204 T-Shirts $ 15 495 $7,425    
61205 Programs $ 10 15 $150    
61206 Other $ 1 200 $200   Promotional Bottle Openers
61300 Other Income     $25,645    
61301 Dorm Fees     $0    
61302 Meal Tickets $ 65 248 $16,120    
61303 Howdy Party Only $ 15 8 $120    
61304 Banquet Only $ 15 8 $120    
61305 Advertising     $750   Advertising in convention program
61306 Child Care     $0    
61307 Vendor fees     $3,850    
  Outdoor Vendors, footage $ 6 250      
  Outdoor Vendors electricity $ 10 10      
  Indoor Vendors, room rental $ 150 10      
  Indoor Vendors, table rental $ 7.50 100     NSS and consignment get free tables
61308 Ice Sales     $0   JSS will handle thyis
61309 Consignment Sales     $3,750   Total Revenue from sales
61310 Miscellaneous Income     $0    
61311 Temporary Holding     $0    
61312 Corporate Sponsorships $0 0 $0   Shooting for $20K or so
61313 NSS Reimbursement for NMD Coup   $935   In return for coupons collected
  Pre-Reg Regular WNMD $ 32 9      
  Pre-Reg Child w/NMD $ 20 5      
  Pre-Reg Acc WNMD $ 20 5      
  On-Site Regular WNMD $ 38 9      
  Pre-Reg Child w/NMD $ 26 3      
  On-Site Acc WNMD $ 35 3      
61314 Other NSS Reimbursements     $0   Other costs incurred to benefit NSS beyond that required for convention
             
61400 Special Events Income     $6,500    
61401 JSS $ 35 81 $2,835    
61402 Geology $ 35 83 $2,905    
  Number requesting Geo FT   83      
61403 Project Underground $ 20 38 $760    
61404 History Tour (etc.)     $0 `  
61405 Hydrology (etc.)     $0    
61406 Vertical Workshop (etc.) $ 25 38 $950    
61700 Discounts     $0    
61800 Interest Income     $0    
61900 Investment Income     $0    
             
60000 Total Income     $133,483    
             
EXPENSES:          
             
COA Item Rate Number SubTotals Total Expense Note
91100 Cost of Goods Sold       $14,665  
91101 COGS Patches $ 3.38 182   $765  
91102 COGS Pins $ 2.25 124   $279  
91103 COGS Guidebooks $ 15.00 650   $9,750  
91104 COGS T-Shirts $ 7.75 495   $3,871  
             
91200 Publications       $3,168  
91201 Program $ 5.00 600   $3,000  
91202 Daily Rag $ 0.02 8400   $168  
             
91300 Meeting Facilities       $13,635  
91301 Room Rental (Person Days) $ 5,000 1   $5,000  
91302 A/V Equipment $ 350 5   $1,750 Equipment and Supplies usage fee
  Non-refundable deposit $ 1,000 1   $1,000  
  Tech Support $ 10 56   $560  
  Auditorium Manager $ 25 5   $125  
  Janitor $ 25 208   $5,200  
             
91400 Registration       $2,825  
91401 Car Decals $ 1.00 375   $375  
91402 Office Supplies       $250  
91403 Signs $ 400 1   $400  
91404 Printing $ 300 1   $300  
91405 Badges $ 1 750   $750  
91406 Bags $ 1 750   $750  
             
COA Item Rate Number Subtotals Total Expense Note
91500 Campground       $15,715  
91501 Campground - Fair Grounds $10,000 1   $10,000  
91502 Port-a-john Rental $60 12   $720  
91503 Port-a-john Cleaning $250 3   $750  
91504 Sanitation (Trash Removal) $200 1   $200  
91505 Electricity       $0  
91506 Telephone $250 1   $250  
91507 Water       $0  
91508 Security $15 120   $1,800  
91509 First Aid Supplies       $545  
  Replenish outdated supplies $250 1 $250    
  Tables and Cots rental $100 1 $100    
  Oxygen rental $75 1 $75    
  Med Staff T-shirts $6 20 $120    
91510 Campground & Shower Trailer       $0  
91511 Fencing $100 1   $100 For alcohol distribution area delineation
91512 Sauna       $0  
91513 Fire Wood $100 1   $100  
91514 Contest Supplies       $0  
91515 Grounds Maintenance       $0  
  1/2 outdoor vendor fees $3 250   $750  
91599 Miscellaneous $500     $500  
             
91600 Howdy Party       $21,239  
91601 Food   751   $13,892 Lobster, half attendance
    $20 563 $11,260   Non-lobster (chicken, vegetarian)
    $14 188 $2,632    
91602 Beverages $5 751   $3,755  
91603 Mugs $0.65 825   $536  
91604 Facility Rental (Tent, etc.) $400     $400  
91605 Shuttle Buses $250 3   $750  
91606 Ice $150     $150  
91607 Band $500     $500  
91608 Decorations       $0  
91699 Miscellaneous $756     $756  
  Chair Lift Use $100 5   $500  
             
91650 Photo Salon       $1,125  
91651 Facility Rental       $0  
91652 Technician Fees $15 0   $0  
91653 Equipment Rental $300     $300 Scaffolding
91654 Transportation $200     $200 Extra busses
  Auditorium Manager $25 5   $125  
  Other salons       $500 Equipment for Print, T-Shirt, Cartography, etc.
COA Item Rate Number Subtotals Total Expense Note
91700 Banquet       $12,301  
91701 Food $ 15.00 740   $11,100 Tax Included
91702 Beverages       $0  
91703 Table/Chair Rental       $830  
  Tables $ 7.00 70 $490.00    
  Chairs $ 1.00 340 $385.00   This includes a $45.00 for delivery
91704 Speaker Fees   1   $1 Expect to cover any fees through sponsorship income
91705 Ice $ - 1   $0  
91706 Place Setting Rental $ 0.50 740   $370 Rent real flatware
             
91900 Other Expenses       $40,875  
91901 Insurance       $1,500 Obtained under NSS national insurance policy
91902 Sponsor (Staff) Honorarium       $3,000  
91903 Pre-Convention Video $500 1   $500  
91904 Contingency       $774 This will be allocated as contracts & other expenses become firm
91905 Equipment Purchase/Rental       $1,250  
    $500 1 $500   Floor covering for Gymnasium
    $7.50 100 $750   Tables for vendors
91906 Telephone Indoor vendors       $0  
91907 Postage $500 1   $500  
91908 Advertising $750 1   $750  
91909 Refunds $1,000 1   $1,000  
91910 Entertainment $5,000 1   $5,000 Schooner Rental for 5 days
91911 Dorm Fees       $0  
91912 Credit Card Commissions $5 375   $1,875  
91913 Meal Tickets $65 248   $16,120  
91914 Bank Charges       $0  
91915 License Fees $125     $125 Liquor license and others
91916 Computer Rental Fees       $0  
91917 Staff Recognition $1,000     $1,000 Caps, T-Shirts, etc
91918 Legal Expenses       $0  
91919 Shuttle and Buses $4,600     $4,600 2 shuttles + 1 boat bus all week
91920 Web Page $30     $30 at Speleobooks server
91921 Printing /copies/supplies $500     $500  
91922 Miscellaneous $500     $500  
91923 Amount returned to consignors       $2,625 Total income less NSS cut (30%)
COA Item Rate Number Subtotals Total Expense Note
92000 Special Events       $7,160 Correspond with the special events listed under revenue (geology field trip, etc)
92100 JSS $35 81   $2,835  
92110 Special Event - Geology       $2,615  
92111 Transportation $1,000 2 $2,000   Bus costs $1000 and seats 48. 33/bus is break even
92112 Food $5 83 $415    
92113 Printing $50   $0    
92119 Other $200 1 $200    
  Total Geology expenses     $2,615    
92120 Project Underground Workshop $20 38   $760  
92130 Special Event - History Tour (etc.)       $0  
92140 Special Event - Hydrology (etc.)       $0  
92149 Other       $0  
92150 Vertical Workshop (etc.) $25 38   $950  
             
90000 Total Expense       $132,709  
          $133,483 plus contingency reserve
60000 Total Income     $133,483    
  Net Income over Expenses     $774   Contingency
             
NOTES          
1 The full NSS COA number for a convention in year 19xy is of the form: 04-abcde-xy. For example the full NSS COA number for the 1998 NSS Convention Pre-registration Revenue is 04-61000-98. The Division "04" remains the same for all conventions.