Enclosure (8)
Secretary-Treasurer Report

Approval of NSS Contracts and Agreements

In the normal course of Society business we enter into a variety of formal and informal contracts and agreements. During the June ‘98 EC meeting we discussed our process for approving them with the intent of documenting it in Section 9 of the Board of Governors Manual. The results of those discussions are provided below.

Acceptance of a proposal to host a NSS Convention with a friendly description of what will be done by whom — To be signed and approved by the convention chairman, AVP, and NSS President after Board acceptance of the bid.

Acceptance of a proposal to host a NCRC National Rescue Seminar with a friendly description of what will be done by whom — To be signed and approved by the seminar chairman, chairman of the NCRC Board of Regional Coordinators, AVP, and NSS President.

Significant contracts that implement a NSS convention (e.g. contracts for campground, sessions facility, banquet caterer) — Convention chairman may approve them after AVP review.

Significant contracts that implement a NCRC National Rescue Seminar (e.g. contracts for campground, facility, banquet caterer) — Chairman of NCRC Board of Regional Coordinators or the National Rescue Seminar chairman may approve them after AVP review.

Contract with Federal Agencies (e.g. contract to restore a section of Mammoth cave) — To be signed by NSS President after Board approval.

Agreement with editor of a Speleo Digest — To be signed and approved by SD Coordinator and EVP after Board approval of capital budget.

Agreement with author/editor to develop a book (e.g. On Rope) for NSS publication — To be signed and approved by EVP, S-T, and NSS President after Board approval of capital budget.

Agreement with editor of NSS periodical (e.g. NSS News, JKCS, Members Manual, ACA) — EVP to describe relationship in Section 9 of Board Manual including what is covered by honorarium.

Agreement with others receiving a NSS honorarium (e.g. chairman of Conservation Committee) — EVP to describe relationship in Section 9 of Board Manual including what is covered by honorarium.

Agreement with person scanning photos or layout a NSS book — To be signed and approved by EVP.

Agreement with NSS staff employees — To be signed and approved by OVP, S-T, and NSS President.

Loan agreements — To be signed by S-T and NSS President after Board approval of operating budget.

Insurance agreements — To be signed by Chairman of NSS Insurance Committee after S-T review.

Agreements to purchase or accept title to real property — To be signed by AVP and NSS President after Board approval.

Memorandum of Understanding with external organizations — To be signed by NSS President after Board approval.

Commercial agreements such as those associating the NSS with travel agents, credit cards, long distance phone service, car rentals, etc — To be signed and approved by S-T.

NSS bank accounts — To be signed by the S-T, NSS President, and agents of the S-T.

Release of NSS copyrights — To be signed and approved by EVP.