NATIONAL SPELEOLOGICAL
SOCIETY, INC.
BOARD OF GOVERNORS MEETING
Clarion Hotel
Chattanooga, Tennessee
October 23, 1999
The 183rd regular meeting of the NSS Board of Governors was held on Saturday, October 23, 1999, in the Chattanooga Clarion Hotel, Chattanooga, Tennessee. These minutes, when accompanied by corrections accepted by the Board, constitute the official record of the meeting.
The meeting was called to order by President pro tem Hazel Medville at 9:12 A.M. Lee Stevens was present as Recording Secretary.
1. Roll Call and Announcement of Proxies
OFFICERS:
Hazel Medville, President pro tem
Ray Keeler, Executive Vice President
Douglas Medville, Administrative Vice President
Mike Hood, Operations Vice President
Paul J. Stevens, Secretary-Treasurer
DIRECTORS:
Nancy Holler Aulenbach
Linda Baker Devine
Bill Bussey
Thom Engel
Bill Halliday
Cheryl Jones
Gary Moss
Philip Moss
Ed Sira
Dave Taylor
Bill Tozer
PROXIES:
Joe Levinson for Steve Fleming
2. Announcements
Hazel Medville, President pro tem, announced that President Fred L. Wefer lost his battle with cancer on Saturday, October 16, 1999. She requested a moment of silence to honor his memory. In addition, Ed Sira paid a personal tribute to Fred.
Scott Fee announced the logistics for lunch, the closed meetings of the Directorate and the Board, and the plans for the evening activities.
3. Approval of the July 12 & 16, 1999 Board of Governors Meeting Minutes
Keeler moved that the minutes of the Board of Governors meeting of July 12 & 16, 1999, be approved as published. G. Moss seconded.
VOTE: Unanimously in favor
PASSED
4. Officer's Reports
A. President’s
Report – Fred Wefer
B. Executive
Vice President’s Report – Ray Keeler
C. Administrative
Vice President’s Report – Doug Medville
D. Operations
Vice President’s Report – Mike Hood
Additions to the submitted written report are as follows:
1) Michael Ray Taylor, Chair of the NSS Market Analysis Committee, presented his report, Marketing and Promotion Ideas for Selected Forthcoming NSS Titles (Attachment D-2 to the OVP’s report).
2) Karen Kastning, Chair of the Photo Archives Committee, reported that the NSS has acquired two 16mm films made by Skeets Miller about his experiences at Sand Cave, Kentucky. She plans to have the films cleaned and transferred to videotape so they can be made available to members through the NSS Audio/Visual library. OVP Hood said that funds to cover the cleaning costs (approximately $100.00 for each film) would come from next year’s budget.
E. Secretary-Treasurer’s Report – Paul J. Stevens
Additions to the submitted written report are as follows:
1) Paul reported that our CPA has completed the NSS tax returns for FY 98/99 and they have been sent to the Internal Revenue Service.
2) Director Cheryl Jones, member of the Finance Committee, presented a report, Proposed Insurance Coverage (Attachment E-13 to these minutes). The report summarized the results of the feedback she received from cavers in response to information circulated to the caving community about the proposed cave rescue insurance coverage for all NSS members.
5. Committee Reports
F. 1999 NSS Convention – Doug Medville for David Kesner – Oral report
Doug said that according to Dave Kesner, the final report on the 1999 NSS convention will be presented at the March 2000 Board meeting.
G. 2000 NSS Convention – Doug Medville for Kelly Deem – Oral report
H. 2001 NSS Convention – Bill Carr – Oral report
Bill said that plans for the convention are progressing well. He presented an updated 2001 convention budget (Attachment C-2 to these minutes) and a flyer that described the Photo Salon venue.
President pro tem H. Medville declared a short recess at 10:35 A.M.
The meeting was reconvened at 10:48 A.M.
6. FY99/00 Operating Budget
Stevens moved: The FY99/00 NSS Operating Budget is amended by adopting Attachment E, parts 1 through 7.
Hood seconded.
VOTE: Unanimously in favor
PASSED
7. Mammoth Cave Restoration Camps
Medville moved: NSS members will be given priority consideration for attendance at the Mammoth Cave Restoration Camps under the Cooperative Agreement between the NSS and Mammoth Cave National Park. The Mammoth Cave Restoration Committee will encourage participants who are not NSS members to join the NSS. P. Moss seconded.
VOTE:
In favor: Rest
Opposed: None
Abstained: Engel
PASSED
8. NSS News Subscription Rate
Keeler moved: Act 80-179 - Subscription Rate -- is amended to read as follows:
<"Act 80-179 Subscription Rate Effective January 1, 1995, a year's subscription to the NSS News will be $18.00 (domestic) and $25.00 (international) and a year's subscription to the NSS Journal will be $15.00.">
<<"Act 80-179 NSS News Subscription Rate Effective January 1, 2000, a year's subscription to the NSS News is $21.00 (domestic) and $30.00 (international).">> P. Moss seconded.
VOTE:
In favor: Rest
Opposed: Halliday
PASSED
9. NSS Journal of Cave and Karst Studies Subscription Rate
Keeler moved: Effective January 1, 2000, a year's subscription to the NSS Journal of Cave and Karst Studies is $18.00 <<(domestic) and $21.00 (international)>>. Aulenbach seconded.
Jones moved to amend inserting," (domestic) and $21(international). Sira seconded.
Agreed to by unanimous consent.
VOTE on the motion as amended:
In favor: Rest
Opposed: None
Abstaining: Halliday
PASSED
10. Administrative Memo Committee
H. Medville moved: Act 83-358 that created the Administrative Memo and Act 83-417 that created the Administrative Memo Committee in the President’s Department are abolished. Engel seconded.
VOTE:
In favor: Rest
Opposed: Bussey
PASSED
11. Chairman of Fund Raising Committee
H. Medville moved: Ted Kayes (NSS 6122 RL) is confirmed as Chairman of the Fund Raising Committee in the President's Department. Stevens seconded.
VOTE: Unanimously in favor
PASSED
Note: His snail-mail and e-mail addresses are:
Ted Kayes
8031 Whittington Drive
Richmond, VA 23235
Home: (804) 272-4310
Work: (804) 346-3697
E-mail: tckayes@richmond.infi.net
12. Membership Outreach
Hazel Medville moved: The NSS Outreach Committee is abolished, its functions being subsumed by the NSS Fund Raising Committee. The Chairman of the Fund Raising Committee is authorized to place advertisements in publications and send direct mail to solicit mature, conservation minded citizens to join the Society.
By unanimous consent, the motion was divided.
A. H. Medville moved: The NSS Outreach Committee is abolished, its functions being subsumed by the NSS Fund Raising Committee. P. Moss seconded.
VOTE on Part A: Unanimously in favor
PASSED
B. H. Medville moved: The Chairman of the Fund Raising Committee is authorized to place advertisements in publications and send direct mail to solicit mature, conservation minded citizens to join <<and make donations to>> the Society. Bussey seconded.
2. Halliday moved to amend, inserting "and make donations to" after the word "join." Doug Medville seconded.
VOTE to amend:
In favor: Halliday, Devine, Sira, Jones, D. Medville, Bussey,
G.Moss, Keeler, Stevens
Opposed: Engel, Levinson, P.Moss, Aulenbach, Hood, Tozer
Abstaining: Taylor
PASSED
1. P.Moss moved to amend, deleting the word "join." Taylor seconded.
VOTE to amend:
In favor: Taylor, P.Moss
Opposed: Rest
Abstaining: Tozer, Engel
FAILED
VOTE on Part B as amended:
In favor: Halliday, Sira, G.Moss, Keeler, Bussey
Opposed: Devine, Jones, Tozer, D.Medville, Stevens, Hood,
Aulenbach, P.Moss, Taylor,
Levinson, Engel
FAILED
13. Deleting NSS Restricted Funds
Stevens moved: The following Acts are deleted: 18-173, 18-447, 18-451, 18-529, 18-534, 18-537, 18-540, 18-579, 18-582, 18-589, 18-595, 18-597, and 18-610. Hood seconded.
VOTE:
In favor: Rest
Opposed: None
Absent: D. Medville
PASSED
Note: The Acts that were deleted described either NSS Restricted Funds that no longer exist or those that are managed for the NSS by the National Speleological Foundation (NSF) and whose definition is described in the fund management contract between the NSS and the NSF.
14. NSS Salons Restricted Fund
Stevens moved: Acts 18-531 and 18-532 are deleted. Act 18-530 is modified to read as follows:
"Act 18-530 <Photo> Salon Restricted Fund
The purpose of the <"Photo> Salon <"> restricted fund is to support <the> NSS <Photo> Salon <<s>>. These funds may be spent by the NSS <Photo> Salon Committee <chairman> <<Chairman>> subject to AVP approval."
Aulenbach seconded.
VOTE:
In favor: Rest
Opposed: None
Absent: D. Medville
PASSED
15. Suspend the Agenda
Stevens moved to suspend the agenda in order to consider Items #16 through #20 as a group.
Keeler seconded.
Agreed to by unanimous consent.
16. The Guide to Responsible Caving Fund
Stevens moved: The purpose of The Guide to Responsible Caving Fund is to provide money for the publication of The Guide to Responsible Caving. The Special Publications Committee chairman subject to Executive Committee approval may spend these funds.
17. Cave Restoration Fund
Stevens moved: The purpose of the Cave Restoration Fund is to
support the repair of human-caused damage, both malicious and
inadvertent. The Conservation Committee chairman subject to AVP
approval may spend these funds.
18. Membership Committee Fund
Stevens moved: The purpose of the Membership Committee Fund is to promote the work of the Membership Committee. The NSS Membership Committee chairman subject to President approval may spend these funds.
19. National Cave Rescue Commission Fund
Stevens moved: The purpose of the National Cave Rescue Commission Fund is to support the National Cave Rescue Commission. The National Coordinator of the National Cave Rescue Commission subject to AVP approval may spend these funds. Subsidiary funds may be established to support the NCRC regions and they may be spent by each region's NCRC Regional Coordinator subject to AVP approval.
20. Speleo Arts Salon Fund
Stevens moved: The purpose of the Speleo Arts Salon Fund is to
support the Speleo Arts Salon. The Salon Committee Chairman
subject to AVP approval may spend these funds.
VOTE on Items # 16 through #20:
Unanimously in favor
PASSED
Break for Lunch
H. Medville declared a recess at 12:05 P.M. for lunch and the closed meetings of the Directorate and the Board
Reconvene
The meeting was reconvened at 3:00 P.M. by the President pro tem.
21. Report of the Closed Session of the Board
Bill Tozer, Chairman of the Directorate, reported the following:
1) Hazel Medville will serve as President pro tem through the spring 2000 Board meeting. The Directorate will elect a new president during its closed session at that meeting and the President-elect will assume the duties of the office at the conclusion of the spring 2000 Board meeting.
2) Paul Stevens was re-elected as NSS Secretary-Treasurer.
3) The Directorate reviewed the functions of the Executive Search Committee and elected Bill Bussey as Chairman of the committee. Dave Belski, Evelyn Bradshaw, David Klinger, Emily Davis Mobley, Kathy Welling, and Philip Moss have agreed to serve on the committee. Additional committee members may be added in the future.
4) Creation of a Director’s section in the NSS Board of Governors Manual was discussed. This section will contain definitions of the duties and responsibilities of the Directors and other information pertinent to serving as an NSS Director.
22. Report of the Closed Session of the Board
President pro tem H. Medville reported the following:
1) The Board discussed the NSS Awards structure and all were requested to seek suitable candidates for these awards.
2) The issue of a possible copyright infringement in the 1999 NSS Convention Guidebook was discussed.
23. Suspend the Agenda for an Open Session of the Directorate
Chairman of the Directorate, B. Tozer, requested that the agenda be suspended in order for the Directorate to meet in open session to consider two motions that concern the Executive Search Committee. He further requested that the President pro tem conduct the consideration of those motions.
Agreed to by unanimous consent.
23A. Act 12-551 - Candidate’s Resumes
Jones moved: Act 12-551 is amended to insert the following after the "Election Slates" paragraph:
<<Candidates Resumes:
Each candidate will be asked to provide a resume of his/her qualifications and goals for the office sought. The Executive Search committee chair shall collect these statements and hold them in confidence <until they are distributed as a group> <<and shall only distribute them>> to each director. The committee Chair shall establish a deadline for receipt of statements and inform the candidates that a timely receipt of the statements is to be one factor considered by the Board of Directors when evaluating candidates for office. The statements shall be distributed with the election slate. >>
Sira seconded.
A. Jones moved to amend, deleting "until they are distributed as a group," and inserting "and shall only distribute them." G.Moss seconded.
VOTE to amend:
In favor: Rest
Opposed: None
Abstaining: P.Moss
PASSED
B. Bussey moved to amend, deleting "inform the candidates that a timely receipt of the statements is to be one factor considered by the Board of Directors when evaluating candidates for office." P.Moss seconded.
VOTE to amend:
In favor: Tozer, P. Moss, Taylor, G.Moss, Aulenbach, Bussey
Opposed: Halliday, Devine, Sira, Jones, Engel, Levinson
FAILED
VOTE on the motion as amended:
In favor: Halliday, Devine, Sira, Jones, Engel, Levinson, Taylor,
P.Moss, Aulenbach
Opposed: Tozer, Bussey
Abstaining: G.Moss
PASSED
23B. Act 12-551 - Solicit Candidates for Specific Election
Jones moved the amend Act 12-551 to insert "The committee shall make every effort to match candidates with written job descriptions and job qualifications for each office." after "The Committee will solicit candidates prior to each election of NSS officers by inserting suitable notice in the NSS NEWS and other means. [NSS Bylaw IV.A(3)d]"
Bussey seconded.
VOTE:
In favor: Halliday, Devine, Sira, Jones, G.Moss, Engel, Levinson,
Bussey
Opposed: Tozer, P.Moss
Abstaining: Taylor, Aulenbach
PASSED
The business of the Directorate was completed and President pro tem H. Medville resumed the published agenda of the Board.
24. The Stephenson Group
Stevens moved: NSS Members in good standing who:
(a) Contribute a cumulative of $10,000 to the Society, or
(b) Name the Society as a beneficiary under a will or living trust for at least $10,000, or
(c) Create a charitable remainder trust that names the Society as the beneficiary of at least 25% of the corpus of the trust are designated as members of the "Stephenson Group." Membership in the Stephenson Group will include past donors and deceased members who have had funds contributed in their names. The Fund Raising Committee Chairman is responsible for managing this program. Membership in the Stephenson Group will be designated on NSS National Convention nametags beginning in the Year 2000.
Keeler seconded.
A. Halliday moved to amend inserting "Bill" in the title before "Stephenson." Sira seconded.
VOTE to amend:
In favor: Halliday, Sira, Jones, Bussey
Opposed: Rest
Abstaining: Taylor
FAILED
VOTE on the motion:
Unanimously in favor
PASSED
25. Budget Transfers
Stevens moved: Act 16-067 is amended to read as follows:
<Any officer may transfer unused budget allocations from one budget account to another within his budget, provided his total budget is unchanged. Such transfers to be approved in advance by the President. >
<<Any Officer may transfer unused budget allocations from one budget account to another for the same committee, provided the total committee budget is unchanged. Any officer may transfer unused budget allocations from one committee's budget to another committee's budget provided the following: his total department budget is unchanged, the transfer does not involve advertising income for the News or the Journal, and the transfer is approved in advance by the President. >>
Bussey seconded.
A. Keeler moved to amend, striking "the transfer does not involve advertising income for the News or the Journal," Bussey seconded.
After discussion, Keeler withdrew the motion.
B. Halliday moved to amend, inserting "Except that said officer may not transfer any such allocation into his or her own account."
No second.
The motion died.
VOTE on the motion:
Unanimously in favor
PASSED
26. Conservation Task Forces
Medville moved: Act 50-238 -- Conservation Action is amended to read as follows:
<The Conservation Committee should actively seek out conservation problems throughout the country and establish task forces under the Conservation Committee to seek out the facts in each case and publicize the problem through the NSS NEWS and other publications. >
<<Conservation Task Forces (CTF) are created by the NSS to focus on major local level cave conservation issues. The activities of NSS members who work together as a CTF are coordinated by the Conservation Committee. The primary focus of CTFs is to address both short term and long term problems that can have an adverse effect on caves, karst, and pseudokarst, and to take actions to protect <<the assets of >> caves, karst and pseudokarst. Primary CTF activities include but are not limited to: mitigating the effects of development; protecting caves, their inhabitants, and their contents; protecting karst aquifers; monitoring the impacts of cave visitation; working with private landowners and government land managers to protect caves and karst; and educating the public. >> P.Moss seconded.
Insertion of the phrase "the assets of" was considered a friendly amendment and agreed to by unanimous consent.
VOTE on the amended motion:
Unanimously in favor
PASSED
27. Convention Registration Guidelines
Medville moved: Appendix-AO - NSS National Convention Registration and Fee Policy is adopted. Appendix-AO reads as follows:
"NSS National Convention Registration and Fee Policy. Everyone attending an NSS National Convention and participating in convention events must register and pay a fee in accordance with the extent of participation (e.g., pay for full registration, for day pass only, for banquet only). This includes convention staff, paid contractors, and non-NSS volunteers.
Exceptions are as follows:
(1) NSS Office staff members register but do not pay a registration fee.
(2) Government officials (e.g., local dignitaries), members of the Steering Committee of the National Cave and Karst Management Symposium, local landowners, guest speakers, and others as determined by the Convention Chairman may receive complimentary day passes in accordance with Act 56-631.
(3) Paid contractors who do not participate in any convention activities do not have to register and do not pay a registration fee.
(4) Unpaid non-NSS volunteers (e.g., off duty policemen, medical personnel, family members not otherwise involved in the NSS) who provide services that would otherwise be contracted out by the convention committee do not pay a registration fee. Such people cannot participate in any convention activity (e.g., attending a party) unless they pay for the activity (e.g., by buying a day pass). Convention committees are urged to use such people as little as possible and make maximum use of convention committee staff to perform these services.
(5) Others as determined by the Convention Chairman and approved by the NSS Administrative Vice President."
Aulenbach seconded.
VOTE:
In favor: Rest
Opposed: None
Abstaining: Engel
PASSED
28. Convention Registration Software Committee
Medville moved: The Convention Registration Software Committee established by Act 56-590 is abolished.
Stevens seconded.
VOTE:
Unanimously in favor
PASSED
29. Draft Management Plan Requirement
Medville moved: NSS Internal Organizations, Conservancies, or Institutional Members that apply to the NSS for loans or grants to buy or lease property containing caves shall submit a draft Management Plan for the proposed cave property in accordance with Board of Governors Manual Appendix-L: Cave Acquisition Criteria Policy and Appendix-Z: Outline for Writing a Cave Management Plan. Engel seconded.
Halliday moved to amend, inserting "Cave Conservation Task Forces" in the first line.
No second. The motion died.
VOTE:
Unanimously in favor
PASSED
30. Non-Research Projects
Keeler moved: The category of Non-Research Project is established. Act 60-226 and Appendix P to the Acts are amended to add the category of Non-Research Project as an NSS Activity. Granting of Non-Research Project status shall be by the Board of Governors. P.Moss seconded.
VOTE:
Unanimously in favor
PASSED
31. Non-Research Project Status for UAYCEF
Keeler moved: The Ukrainian American Youth Caver Exchange Foundation (UAYCEF) is approved as a Non-Research Project of the NSS. Bussey seconded.
VOTE:
In favor: Rest
Opposed: None
Abstaining: Sira
PASSED
Note: Chris Nicola (NSS 37847 RE) will be the initial project director.
His snail-mail and e-mail addresses are:
Chris Nicola
2446 43 St
Astoria, NY 11103
Home: (718) 204-8373
Work: (804) 346-3697
E-mail: 75613.2762@compuserve.com
32. The NSS Board of Governors Manual
Stevens moved: The NSS President shall appoint and ad hoc committee to review the Board of Governors Manual and propose changes at the spring 2000 Board Meeting based upon the following tenets:
Aulenbach seconded.
VOTE:
Unanimously in favor
PASSED
33. Salon Committee Chairman
Stevens moved: Act 79-554 is amended to read as follows: "The position of Salon<Coordinator> <<Committee Chairman>> is established in the Administrative Vice-President's Department as a committee chair to coordinate NSS Salons and promote art related to caves and caving. Within the broad policies established by the Board of Governors and the Administrative Vice-President, the Salon <Coordinator> <<Chairman>> shall establish goals and standards for all NSS salons and guide their implementation. NSS salons are subcommittees reporting to the Salon <Coordinator> <<Chairman>> who is responsible to the Administrative Vice-President. Appendix U states the policy for accepting and judging entries. <<The Salons Committee may sell Salon entries, <<with the permission of the artist, >> during their exhibition at convention, through the NSS Bookstore or through the NSS www site. >> Bussey seconded.
A. P.Moss moved to refer the motion back to the Salon Chairman for further clarification. Halliday seconded.
VOTE to refer:
In favor: Halliday
Opposed: Rest
Abstaining: P.Moss, D.Medville
FAILED
B. Stevens moved to insert the phrase "with the permission of the artist,"
Agreed to by unanimous consent.
VOTE on the amended motion:
In favor: Rest
Opposed: Levinson
Abstaining: Halliday
PASSED
34. Sustaining Memberships
Jones moved: A group of NSS sustaining life members may not combine their cumulative sustaining life membership payments towards establishing only one life membership. Aulenbach seconded.
Halliday moved to amend, deleting the word "not" in the first line. Keeler seconded.
VOTE:
In favor: Halliday, Keeler, D.Medville
Opposed: Rest
Abstaining: G.Moss
FAILED
VOTE:
In favor: Rest
Opposed: Halliday, Keeler, D.Medville
Abstaining: Tozer, G.Moss
PASSED
35. NSS Copyright Policy
Jones moved: The Executive Committee is requested to develop a copyright policy to be applied across all NSS publications and present this policy to the Board for approval at the spring 2000 meeting. The NSS use of a person's text, photographs, maps, drawings, audio recordings, and other intellectual material should be addressed. The policy should also address when formal copyright releases shall be obtained, as well as where and how long they are stored. Publications to be addressed include A/V library materials, audio recordings, NSS periodicals, and NSS, Convention committee, and NCRC publications. Levinson seconded.
G.Moss moved to amend, deleting "spring 2000" and inserting "June 2000." Bussey seconded.
VOTE to amend:
Unanimously in favor
PASSED
VOTE on the amended motion:
Unanimously in favor
PASSED
36. Publication Contracts
Jones moved: No one shall enter into a contract, oral or written, for the NSS to publish a non-serial publication or an extraordinary overprint of an NSS periodical unless the publication is approved by the Board of Governors. Once a publication is approved, the Executive Committee shall document the agreement in a contract. Stevens seconded.
Halliday moved to amend, inserting "Each contract shall state that the NSS is not responsible for any amount in excess of the contract." D.Medville seconded.
VOTE to amend:
In favor: Halliday, D.Medville
Opposed: Rest
Abstaining: G.Moss, Taylor
FAILED
VOTE on the motion:
In favor: Rest
Opposed: Halliday, D.Medville
PASSED
37. Special Publications Committee
Jones moved: Act 83-329 Special Publications Committee is amended to read as follows:
"A Special Publications Committee is established in the Department of the Executive Vice President. The committee shall arrange and administer the publication of all non-serial publications of the Society or its committees, as authorized by the Board of Governors.
These responsibilities include:
The Executive Committee will consider the recommendations of the Special Publications Committee and the Market Analysis Committee when determining the scope of a proposed NSS non-periodical publication, the quantity to be printed, and the selling price as they develop the NSS Capital Budget for approval by the Board of Governors. Once a proposed publication is approved by the Board of Governors, the Special Publications Committee is responsible for:
Committee members may be paid for their efforts to prepare a book for publication if such costs are within the approved budget for pre-publication costs and are competitive with the market for similar services."
Stevens seconded.
VOTE:
Unanimously in favor
PASSED
38. Suspension of the Agenda for Additional New Business
Stevens moved to suspend the agenda to consider Additional New Business at this time.
Agreed to by unanimous consent
39. Appendix D: Policy for Internal Organizations
Engel moved: Appendix D: Policy for Internal Organizations is amended:
6. Each Internal Organization shall have the following responsibilities to the Society:
A. They shall submit an annual report to the Internal organizations Committee, containing <<the following: a list of the members of the organization <<that notes who is an NSS member and claims this organization as their IO, >> a list of the organization’s officers with their respective NSS numbers and mailing addresses, the mailing address of the organization, and whether copies of the organization’s publication are being submitted as per section C of this paragraph. >> <together with such other information as the Committee shall specify,> <<The committee may request additional information, but the completion of it must be labeled as optional. Reports must be submitted >> prior to a date set by the Committee. Halliday seconded.
Stevens moved to amend, inserting "that notes who is an NSS member and claims this organization as their IO,"
Agreed to by unanimous consent.
VOTE on the amended motion:
In favor: Rest
Opposed: Bussey
Abstaining: Devine, Jones, Taylor, Hood
PASSED
40. Rescue Insurance
Jones moved: The Executive Committee shall budget the cost of providing rescue insurance, as recommended by the NSS Insurance Committee Chair, to all members, beginning with coverage in FY 00/01. Bussey seconded.
Jones moved to substitute: The Congress of Grottos advise the Board of Governors as to whether we should proceed with rescue insurance as described in the Secretary-Treasurer’s report. Devine seconded.
VOTE on the substituted motion:
Unanimously in favor
PASSED
41. Officer Responsibilities
Jones moved: The President and Vice Presidents provide a motion in the Spring 2000 Board meeting agenda that defines detailed responsibilities of each of their positions. (Similar to that provided by Act 01-618 for the Secretary-Treasurer.) Bussey seconded.
G. Moss moved to amend, deleting "spring 2000" and inserting "June 2000." Halliday seconded.
VOTE to amend:
In favor: Five
Opposed: Six
Abstaining: Four
FAILED
Note to the Board: I checked the meeting tape for the names on this vote and for whatever reason, Hazel and I counted only the number of Board members voting and did not record the names.
VOTE on the motion:
In favor: Devine, Sira, Jones, Tozer, Halliday, Stevens, Hood,
Bussey, Levinson, Aulenbach, G.Moss, Engel
Opposed: P.Moss, D.Medville, Keeler
Abstaining: Taylor
PASSED
42. Open Discussion
Hazel Medville announced that the floor was open for discussion from the membership.
1) Barbara Moss suggested that since the room seemed to be getting colder toward the end of the meeting that the heat is left on until the meeting adjourned. H. Medville replied that we did not have control over the thermostat.
2) Camille Mueller requested that anyone who wanted the update in the directions to the post Board meeting party should see her after the meeting.
43. Appreciation
Hazel Medville moved: The Board of Governors expresses its appreciation to the Southeastern Cave Conservancy for hosting our meeting and providing excellent meeting arrangements. Stevens seconded.
VOTE:
Unanimously in favor
PASSED
44. Adjourn
P.Moss moved that the meeting be adjourned. Levinson seconded.
VOTE:
Unanimously in favor
PASSED
The meeting was adjourned at 5:56 P.M.
Respectfully submitted,
Lee Stevens, Recording Secretary