ACT SECTION 25 — BUSINESS OFFICE

Changes of address and lists of new members and their addresses will be prepared each month and distributed as specified by the Operations Vice-President.

A directory of grottos, including their publications and the name and mailing address of the officer of each Grotto to whom communications should be addressed, shall be attached to the annual membership list.

The membership list is copyrighted. It is therefore not to be used by unauthorized concerns.

Monthly mailings will be made available to individual members at a cost set by the Executive Committee, the fee to be used to defray the cost of postage, handling, and the additional copies needed. Any excess income from this source shall enter the general operating fund.

The Society shall not give out addresses of individual chapters for publication in permanent publications such as books, but only the address of the national office.

The NSS shall remain incorporated in the District of Columbia.

A second, permanent, full-time employee will be hired for the NSS office.

A method will be developed to allow NSS members to keep their names off any bulk mailing list sold by the NSS.

The position of Archivist is in the Operations Vice-President's Department. The Archivist will be responsible for organizing and maintaining the historical archives of the NSS at the office, for removing unnecessary duplicate material from the archives, for insuring that the NSS files of officers and committee members either are placed in the archives or are turned over to new officers or committee chairs, and for assisting NSS members with historical research as directed by the Operations Vice-President.

The NSS Operations Manager is authorized to spend not more than $500 per year to hire temporary help when short term work loads exceed the capacity of the office staff and volunteer labor cannot be found.

The paid position of Operations Manager is in the Department of the Operations Vice-President. The Operations Manager shall be supervised by the Operations Vice-President. The Operations Manager shall report to the Operations Vice President for overall operations of the NSS Sooice and the the Secretary-Treasurer for NSS accounting and financial reports.

The Office Automation Committee is re-established in the Operations Vice President Department. The committee is responsible for maintenance of the software supporting the NSS Office functions.

The part-time paid position of NSS Bookstore Assistant is established in the Department of the Operations Vice President. The NSS Bookstore Assistant shall report to the Operations Manager. With the establishment of this paid position, the volunteer position of NSS Bookstore Manager, a committee equivalent, is abolished.

NSS e-mail and mailing label services will be provided only to NSS Internal Organizations and upon approval by the Operations Vice President. A database of NSS members’ e-mail addresses shall not be distributed, however the NSS may offer a service whereby the NSS delivers e-mail to the target audience without the e-mail list being made public. Permission for e-mailing and mailing services may only be granted for caving related activities and issued for a one-time use, and may only be used for that project. NSS permission and NSS membership mailing information are not transferable to another individual or group for any other purpose ever

Cross References

86-049 Information Service
40-275 Historical Records
83-129 Information Booklet
56-496 Surplus Convention Items

4-14-07

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