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| 05-061 | Meeting Recordings | 3-17-04:24b, 11-05-05, 3-20-82, 11-18-72, 2-4-56 |
Recordings of Board meetings should be retained
until the minutes are approved by the Board. The recordings may
be reviewed only by the Board members or proxies, the persons
responsible for developing the written minutes, and those
responsible for making the recordings. Following approval of the
minutes by the NSS Board the recordings are to be destroyed.
| 05-121 | Contents | 3/25/06:23a, 12-28-63 |
Minutes shall include only motions, disposals of motions, and
other positive action taken; disposals of motions; other action
taken; oral updates to officers’ written reports; issues and
comments presented during Open Discussion period; reports from
the closed sessions; a list of Board members present and proxies;
disclosures of conflict of interest and their deposition, and
other information pertinent to the meeting and business
conducted.Written reports from officers and committees shall be
included as attachments to the minutes.
| 05-194 | Corrections | 3-1-69 |
Only corrections relating to the content of previous minutes
will be brought before the Board for their approval. This
includes the tabulation of votes. Corrections dealing with
typographical errors, spelling, puncuation, etc., not affecting
the content of the minutes, may be presented directly to the
Chair, who will relay them to the Office Secretary. (See Appendix J)
| 05-290 | Recording Secretary | 3-17-07:24b, 8-4-89, 10-29-83, 11-16-74 |
A permanent committee known as the Recording Secretary is
established in the Department of the President. The duties of the
Recording Secretary are to attend all open Board meetings, open
meetings of the Directorate, and other meetings specified by the
President for the purpose of recording minutes in accordance with
Act Section 05 and Appendix
J. Minutes of Board meetings shall be circulated to the Board
by the Recording Secretary for comment within 30 days of the
meeting. The Recording Secretary may appoint a substitute. The
Recording Secretary may attend closed meetings of the Board.
| 05-771 | Meeting Minutes | 3-25-06:24a |
The President shall ensure that the final version of the
approved meeting minutes includes the Act numbers assigned to
each motion passed.
| 05-772 | President’s Report | 3-25-06:24b |
The
President’s report to the Board shall identify all changes
in language or form made to the Acts by the Secretary to the
Board since the previous report. This Act is not retroactive.
| 05-773 | Annotation of Constitution, Bylaws, and Acts | 3-25-06:24c |
Beginning
with changes made in March 2006, the President shall ensure that
the Constitution, Bylaws, and Acts of the Board of Governors in
all of their manifestations include the dates of passage,
amendment, or deletion, and the item number from the meeting
minutes authorizing said changes. (The format adopted for
annotation is month-day-year:item number.)
| 05-774 | Board of Governors Manual Proofing | 3-25-06:24d |
The
President shall require the Recording Secretary to proof all
changes to the Constitution, Bylaws, and Acts of the Board. Any
significant discrepancies in language shall be reported to the
Board by the President in his next report.
03-205 Board Minutes and
Arrangements Committee
Appendix J Board of Governors
Operational Directives
4-14-07
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