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The Secretary-Treasurer (S-T) is elected at the Fall Board of Governors meeting and takes office at
the Spring meeting. The time between election and assumption of duties
allows for an overlap with the outgoing S-T. This provides for a smooth
transition of all budget and funding matters. The S-T is the Society's
chief financial officer and record keeping officer and shall ensure the
Society's finances are managed in a fiscally responsible manner. The S-T is
responsible for investing NSS funds and for delegating signature authority for
NSS accounts to agents of the S-T. As a minimum, the NSS President and S-T shall
have signature authority on all NSS accounts. The S-T is responsible for
establishing the Society's accounting and financial processes and managing
their implementation in accordance with policies established by the Board of
Governors so as to allow for an independent audit by a certified public
accountant or accounting firm. The S-T is responsible for managing the
process by which the entire Executive Committee assumes responsibility for
both the income and expense side of the budget. |
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The S-T is responsible for preparing estimates for dues
income and other items which do not fall within a specific department. All such
estimates will be provided to the entire Executive Committee for peer review
with associated backup data. The S-T is responsible for presenting the budget to
the Board of Governors for approval based on a consensus of the Executive
Committee.
The S-T shall support the other
officers and the Board of Governors by providing timely reports of the Society's
financial activity and status, certifying corporate documents as "Secretary,"
filing corporate returns including annual reports and tax returns when required,
and ensuring original corporate documents are stored in a safe deposit box. The
S-T is also responsible for managing committees assigned to the S-T Department
by the Board of Governors. |
