Typical CCG Meeting Agenda

Welcome (by Chair)

Officers Reports

• Chair – announce date and location of next meeting, NSS items
• Secretary – reads minutes of last meeting, request corrections, accept minutes (motion to approve is not needed)
• Treasurer – reads account balance, significant transactions
• Vice Chair – mention significant activities, meeting programs
• Membership – mention member count, new members, pass around sign-in sheet, ask members if they have any info on members who owe dues
• Webmaster – significant changes to website, email
• Safety – mention training activities
• Conservation – mention conservation activities
• Vertical – mention training activities
• Equipment – mention recent purchases, significant changes in CCG equipment, anticipated needs
• Newsletter – mention next issue submission deadline

Introductions

Do individual introductions going around room

Future trips and events in depth

Where, who is leading, where would you like to go, other activities?

Old and New Business

Such as purchases, event hosting, and items requiring a consensus

Past Trips and Events

Announce Evenings presentation

Before adjournment, so it gets into minutes

Adjourn

motion not needed, just a general consent

 

Officers Checklist – items to bring to the meeting

Chair:

• Calendar
• List of members
• CCG items for sale (patches, UM CDs, etc)

Vice-chair:

• Print of CCG events list from website, plus info on other regional events.
• Calendar

Treasurer:

• Financial report, not necessary to be exact, but showing balance with all transactions that were posted to treasury, and mention significant not yet posted transactions. This is not the bank balance (which is to be kept reasonably close).

Secretary:

• Past minutes
• After meeting, provide photocopy of minutes to Chair and webmaster

Membership:

• Member list to pass around for meeting sign-in
• Membership form for new (and renewing members if they have not filled out a form)
• List of members who owe dues (can be part of sign-in sheet).
• List of recently added, dropped members
• recently collected dues to transfer to the treasurer

Equipment Manager:

• List of equipment, and where items are stored or who has it.
• Actual equipment that was requested or likely to be needed for upcoming trips.
• Maintenance needs, if any

Newsletter:

• Copies of most recent issues.

 

 

Comments? Email the CCG Webmaster
info@ctcavers.org (include CCG in subject line)