Requesting Authorization
All
NCRC seminars must have prior approval from the NCRC Training Coordinator.
Submit your official request to hold an OCR to paperwork@ncrc.info.
This reaches the Training Coordinator, National Coordinator, Database
Manager and Finance Officer all at once.
In
your request, be sure you include the following information:
- Type of
seminar (i.e. OCR)
- Date(s) of
seminar (include year)
- Location of
seminar
- Intended
audience (it's okay to restrict it)
- Intended
methods of promotion (note specifically if you want it posted on the
NCRC website)
- How much
you'll charge (we recommend $35 for a two-day event - but that's just a
recommendation)
- How you will
account for the money (it's best to run it through your regional NCRC
account, if the region has one)
- Lead
Instructor
- Other
instructors and specialists you expect will assist
- Regional
Coordinator's approval (or at least acknowledgement of) the seminar
- Request for
current curriculum (if needed)
Note
that you must receive the NCRC Training Coordinator’s official
authorization to hold the seminar before making the event public knowledge.
Who Can Serve As Lead Instructor
NCRC
requires that a current NCRC Instructor, in good standing, serve as the Lead
Instructor for regional seminars. For OCRs, the Regional Coordinator may
serve as Lead Instructor even if he/she lacks Instructor status.
OCR Curriculum
We
still use the Central Region BCRO curriculum, 1997 version, as the basic
curriculum for NCRC OCRs. A set of notes is available to help instructors
cover the material. If you need the curriculum or notes, please note that in
your request.
Insurance
Any
approved NCRC seminar is covered under the NSS liability insurance policy,
at no additional cost, provided the NSS office has been notified of said
seminar in advance. This policy covers only above-ground activities, not
those conducted below-ground. Proof of insurance, if required, can be
obtained from the NSS office and should be requested well in advance of the
seminar’s start date.
Fees
The
NCRC fees are just $5.00 per student. You no longer have to pay the NCRC
insurance fee.
Certificates
Certificates
can either be issued by the NCRC Database Manager, or may be issued locally.
When submitting your final paperwork, note if you want the Database Manager
to issue certificates. If issuing locally, make sure they say
"Certificate of Completion" (or something similar) and avoid any
statement about the holder being "certified" in cave rescue. NCRC
does not "certify" students. A wallet card template is available
if desired. It can be requested from the National Coordinator at national@ncrc.info.
Required Documentation
All
students, and
all instructors/specialists, must sign a liability waiver and fill
out a contact information form.
At
the conclusion of the seminar, send all the paperwork and a check for the
fees (made out to NCRC) to the National Coordinator (currently Anmar Mirza).
His mailing address is Anmar Mirza, 3430 Huron-Williams Road, Williams, IN
47470.
Paperwork
submitted must include:
- liability
waivers
- contact forms
- participant
list
- list of
instructors/specialists and what they did
- finance report
(accounting) showing income and expenses (detail is appreciated)
- the check for
fees
- brief
narrative about how the event went
- request to
have Database Manager issue certificates (if desired)
Highly Recommended
Reading
For
more info see the NCRC Policy on Regional Seminars. The policy is posted on
the NCRC website (ncrc.info).